Administrative Assistant II - Fleet

M. J. Electric, LLC • Iron Mountain, MI

7d

About The Position

M. J. Electric, LLC is seeking an organized, detail-oriented Administrative Assistant II to join its Fleet Department. The role provides administrative support for the company’s fleet of vehicles and equipment, as well as support for field operations. The position performs daily administrative work and supports office operations, including establishing work priorities and workflow. The role also handles equipment and vehicle records, fleet reporting, fuel-card administration, job closeouts, tolls, and violations, while cross-training to provide department coverage.

Requirements

• Extensive knowledge of general office procedures and practices.
• Basic understanding of generally accepted accounting practices.
• Demonstrated multitasking, data-entry, and prioritization skills.
• Ability to anticipate and meet internal customer needs.
• Ability to work independently and meet deadlines.
• Proven communication, organizational, documentation, and interpersonal skills.
• Excellent computer skills, including advanced knowledge of Microsoft Office, especially Excel and Outlook.
• High school diploma or equivalent.
• 3–5 years of administrative and/or clerical support experience.

Nice To Haves

• Education beyond high school is preferred.

Responsibilities

• Perform daily administrative tasks and support office operations, including establishing work priorities and workflow.
• Assist with weekly equipment updates by processing location updates and job cost distributions.
• Process equipment hour and cost adjustments.
• Maintain the vehicle assignment list with the most current driver information.
• Prepare and distribute recurring fleet reports, including location, cost, utilization, and assignment reports.
• Assist with vehicle title information, including ordering registrations and plates.
• Maintain the WEX fuel card system, process card requests and cancellations, and reconcile the month-end invoice with proper allocations.
• Process job closeouts.
• Monitor and process tolls and violations.
• Cross-train to ensure proper coverage within the department.

Benefits

• 401(k) with company match (Traditional and Roth)
• Paid holidays and PTO
• Medical insurance
• Dental insurance
• Vision insurance
• Flexible Spending Accounts
• Health Savings Account
• Accident insurance
• Hospital Indemnity insurance
• Critical Illness insurance
• LifeLock Identity Theft Protection
• Employee discounts
• Short-term and long-term disability

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED