Fleet Management Specialist

Smithsonian Institution•Suitland, MD

1d•Hybrid

About The Position

The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo. This position is located in the Transportation Branch, Museum Support Services Division (MSSD), Office of Facilities Management and Reliability (OFMR), Facilities Management (FM). The Office of Facilities Management is responsible for all Smithsonian facilities, many of which are designated as historic and all of which are visited by millions of people each year. The Fleet Management Specialist provides management operational support to the Smithsonian Transportation Program, including shuttle services, cargo transport, and special event support.

Requirements

Requires career/career-conditional status or eligibility.
Males born after 12/31/59 must be registered with Selective Service.
One year of specialized experience equivalent to at least the GS-07 level in the Federal Service.
Specialized experience is defined as assisting with mobile asset intake, inspection, and maintenance tracking; entering and verifying technical data within a Fleet Management Information System (FMIS) or equivalent asset management system; supporting fuel program operations (such as reviewing transactions or resolving fuel card issues); and processing acquisitions and routine vendor invoices/billing.
Resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position.
Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience.
Note the number of paid or unpaid hours worked each week.

Nice To Haves

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

Assist with the intake, inspection, documentation, and maintenance scheduling of mobile assets.
Maintain and update technical data in the Fleet Management Information System (FMIS); create and review service work orders; track vehicle accidents; conduct basic market research; and support the Mobile Asset Disposal Program.
Assist in maintaining the accuracy, completeness, and integrity of fleet management data by entering, validating, updating, and reconciling information within the Fleet Management Information System (FMIS), Enterprise Resource Planning (ERP), and related systems.
Assist with fleet operations by responding to stakeholder inquiries; administering the Fuel Card Program, including transaction reviews, telematics monitoring, and troubleshooting; reconciling invoices and processing payments; maintaining financial documentation; registering vehicles in GSA Fleet; and managing license plate inventory.
Administer the Fuel Card Program by reviewing fuel transactions, validating telematics data, resolving discrepancies, troubleshooting service issues, and maintaining accurate records to ensure uninterrupted fuel access and compliance with agency policies.
Participate in the preparation of technical content for presentations, quarterly Unit Mobile Asset Coordinator (UMAC) meetings, and fleet-related communications.
Assist with maintaining fleet program web content and communicating policies, procedures, and operational guidance.