Administrative Officer (Resource Management Specialist)

Food Safety and Inspection Service•Urbandale, IA

About The Position

The USDA Food Safety and Inspection Service (FSIS) is hiring an Administrative Officer (Resource Management Specialist) in the Administrative Services Division, Information Management and Analysis Branch (IMAB). The position supports program offices by advising on printing, distribution, mail, forms, and warehouse publications. It analyzes and manages data for operations involving shipping, publications, forms, and critical operational priorities. The position develops and evaluates program objectives and procedures, advises agency leadership on organizational needs and documentation requirements, and supports compliance with USDA and FSIS standards. It also manages procurement, expenditure tracking, support-data systems, quality assurance, and the receipt, storage, inventory, and reporting of supplies and accountable items.

Requirements

U.S. Citizen or U.S. National.
Males born after December 31, 1959, must be registered with Selective Service or exempt.
Subject to satisfactory adjudication of a background investigation and/or fingerprint check.
Successful completion of a one-year probationary period unless previously served.
Must use direct deposit for federal payments.
Must successfully pass E-Verify employment verification.
Applicants must meet the qualifications and eligibility requirements by the announcement closing date.
GS-09: At least one year (52 weeks) of specialized experience equivalent to GS-07, including experience supporting the preparation of informational work products or reports, contributing to process-improvement workgroups, tracking distribution data, or reviewing documentation for accuracy and compliance; qualifying graduate education or a combination of education and experience may substitute.
GS-11: At least one year (52 weeks) of specialized experience equivalent to GS-09, including experience preparing work products or reports, supporting operational projects, coordinating across teams, tracking distribution, and reviewing documentation; qualifying doctoral-level education or a combination of education and experience may substitute.
GS-12: At least one year (52 weeks) of specialized experience equivalent to GS-11, including conducting final quality assurance reviews, leading projects to improve efficiency or resource use, analyzing tracking metrics and addressing distribution issues, and improving business processes and documentation lifecycle management. Education cannot substitute for GS-12 specialized experience.
If qualifying through education, provide transcripts; education must be from an accredited institution. Foreign education must be documented as equivalent to U.S. education standards, and transcripts must be in English or accompanied by an English translation.

Responsibilities

Develop, modify, and evaluate program objectives for process improvement.
Consult with agency leadership on organizational needs and explain documentation requirements.
Develop and analyze methods and procedures, including surveying services for conformity with USDA and FSIS standards.
Compile and track expenditure data for mail and shipping needs.
Communicate with internal and external stakeholders to address issues and reach resolution.
Manage procurement of supplies and services.
Maintain a database or other systems of support data and generate required tracking reports.
Conduct assessments to ensure compliance with regulations and management controls.
Provide support and interpret procedures to help carry out the agency mission.
Conduct quality assurance assessments of items produced to ensure service quality.
Coordinate receipt, storage, inventory, and reporting of supplies and accountable items.