Human Resource Administrative Specialist

International Rescue Committee•New York, NY

About The Position

The Human Resource Administrative Specialist supports human resources administration for the International Rescue Committee’s New Jersey and New York offices. Under the direct supervision of the HR Manager, the role supports recruitment and onboarding, personnel files, time and attendance management, and orientation. The specialist serves as a knowledgeable resource for staff and management, coordinates employee lifecycle processes, and supports special projects and initiatives. The position has an end date of September 30, 2027. The role is based in a standard office environment and includes some travel throughout the service delivery area. Compensation is $26.50–$28.04 per hour; offers are calibrated based on work location, experience, and skills. IRC workers are expected to follow the IRC Way standards of Integrity, Service, Equality, and Accountability and related policies on safeguarding, conflicts of interest, fiscal integrity, and reporting wrongdoing.

Requirements

At least 2 years of relevant work experience in office administration, human resources, or a related field is preferred.
Strong relationship-building, diplomacy, and networking skills, including the ability to build internal and external relationships.
Ability to work and communicate effectively in a multicultural environment.
Self-starter with excellent problem-solving skills and the ability to prioritize and manage time effectively.
Attention to detail and accuracy in work product.
Fluency in written and spoken English.
Strong cross-cultural understanding and written and oral communication skills.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.

Nice To Haves

Undergraduate degree in a related field preferred.
At least 2 years of relevant work experience in office administration, human resources, or a related field preferred.

Responsibilities

Serve as the offices’ first point of contact on employee lifecycle matters, including recruitment, new-hire setup and orientation, benefits, payroll, onboarding, leaves of absence, status changes, and separations.
Assist with HR administration, including processing new-hire and hire-change paperwork and managing staff background checks.
Administer the organization’s applicant tracking system, including posting and closing locally managed requisitions and providing related coordination.
Support compliance with IRC HR policies and procedures and state-specific labor laws.
Coordinate headquarters initiatives related to the IRC Way, Duty of Care, Safeguarding, and related content.
Liaise with the HR Manager to escalate issues and connect staff with appropriate HR-related training and resources.
Support special projects and initiatives.
Serve as the primary point of contact for interns throughout the program, providing guidance, support, and direction.
Perform other duties as assigned.

Benefits

10 paid sick leave days
10 U.S. holidays
20–25 paid time off days, based on role and tenure
Medical insurance starting at $163 per month
Dental insurance starting at $6.50 per month
Vision insurance starting at $5 per month
Flexible spending accounts for healthcare, dependent care, and commuter expenses
403(b) retirement savings plan with employer match and immediate vesting
Non-elective employer retirement contribution based on age and years of service, with 3-year vesting
Disability insurance
Life insurance
Employee Assistance Program offering confidential counseling and support services for employees and their families