Human Resource Specialist

Nebraska Urban Indian Health Coalition•Omaha, NE

About The Position

The Human Resources Generalist coordinates day-to-day human resources activities for a nonprofit Urban Indian Organization providing healthcare, behavioral health, substance use treatment, and community services. The position supports recruitment, onboarding, employee relations, benefits administration, performance management, training, personnel records, and HR-related compliance support for the organization's Indian Health Service (IHS) Title V Federal Acquisition Regulation (FAR) contract. The HR Generalist works with leadership and supervisors to maintain consistent employment practices and a respectful workplace. This position supports the organization's mission of improving the health and well-being of American Indian and Alaska Native people and other individuals served by the organization.

Requirements

Bachelor's degree in human resources, business administration, or a related field.
At least two years of progressively responsible human resources experience.
Experience with recruitment, employee relations, benefits administration, and confidential personnel records.
Working knowledge of employment practices and the ability to identify matters requiring specialized advice.
Proficiency with Microsoft Office and HR information systems.
Strong written communication, organization, problem-solving, and interpersonal skills.
Ability to manage competing priorities, meet deadlines, and handle sensitive matters with sound judgment.
Ability to conduct impartial fact-finding, resolve employee concerns, and collaborate with supervisors across multiple programs.
Commitment to the mission of an Urban Indian Organization and culturally responsive service.

Nice To Haves

Experience in a nonprofit, healthcare, behavioral health, or human services organization.
Experience working with American Indian and Alaska Native communities.
Experience with Paylocity or a comparable HR information system.
Three or more years of human resources and benefits administration experience.
SHRM-CP, SHRM-SCP, or PHR certification.
Experience administering FEHB / Tribal Federal Employees Health Benefits, TIPS, and 403(b) retirement benefits.
Experience supporting workforce documentation for grants, audits, healthcare credentialing, or accreditation.
Familiarity with IHS Title V contracts, FAR personnel requirements, and contract monitoring documentation.
Experience supporting employees at multiple program locations.

Responsibilities

Partner with the CEO and program directors to identify current and future staffing needs, retention priorities, and succession planning needs.
Maintain job descriptions and organizational staffing information; help leadership assess role changes and position classifications.
Research compensation and benefits benchmarks and recommend salary ranges and compensation structures for leadership approval in coordination with finance and available funding.
Support consistent documentation of approved compensation decisions and performance or merit criteria.
Coordinate job postings, applicant screening, interviews, reference checks, and approved employment offers.
Work with supervisors to maintain accurate job descriptions and identify staffing needs.
Coordinate required background checks and other pre-employment screenings according to organizational policy and position requirements.
Complete new-hire paperwork, employment eligibility verification, benefits orientation, and onboarding schedules.
Enter and update employee profiles in the HR information system and maintain onboarding checklists.
Coordinate with the IT vendor and supervisors to request approved email, computer profiles, and remote access; arrange approved equipment through established purchasing procedures.
Coordinate orientation to organizational mission, confidentiality, workplace policies, safety, and culturally responsive service.
Coordinate employee separations, exit interviews, and offboarding with IT and supervisors.
Serve as a resource for employees and supervisors on HR policies, workplace concerns, and employment procedures.
Support fair and consistent application of personnel policies.
Receive and document employee concerns; conduct or support investigations within assigned authority and escalate sensitive matters to leadership.
Assist supervisors with coaching, corrective action, and performance improvement plans.
Participate in disciplinary meetings and employee separations with supervisors and leadership; maintain factual, timely documentation and follow-up.
Maintain discretion and protect confidential information while sharing concerns with appropriate decision-makers.
Administer benefit eligibility, enrollments, qualifying life event changes, and coverage terminations in coordination with benefit providers and plan rules.
Distribute enrollment materials, explain plan provisions, and respond to employee and supervisor inquiries; refer plan interpretation questions to the appropriate administrator.
Coordinate annual open enrollment communications, deadlines, and confirmation of employee elections.
Administer Federal Employees Health Benefits (FEHB) / Tribal Federal Employees Health Benefits participation and timely entries in the applicable Tribal Insurance Processing System (TIPS), where used by the organization.
Support 403(b) retirement plan enrollment and employee questions about plan changes and contribution elections in coordination with the plan administrator.
Provide benefit plan and annual rate information to finance for budgeting and reconciliation; maintain accurate benefits records.
Track paid time off and coordinate leave requests, supporting documentation, required notices, and return-to-work processes.
Coordinate protected leave and continuation-of-coverage processes, when applicable, with leadership and benefit administrators.
Coordinate accommodation requests with leadership and designated advisors.
Maintain accurate employee information in the HR information system.
Maintain complete, accurate, and secure personnel records, with sensitive records stored separately as appropriate.
Help develop and update the employee handbook, HR policies, forms, and procedures; communicate approved changes and track employee acknowledgments.
Maintain records according to retention schedules and authorized access procedures; respond to approved employment verification requests.
Monitor changes in employment requirements and HR practices; recommend policy revisions and seek specialized advice when needed.
Monitor deadlines for evaluations, required training, and employee documentation.
Support applicable employment requirements and refer complex questions to leadership or legal counsel.
Prepare workforce reports, including staffing, vacancies, turnover, benefits participation, and training completion.
Provide authorized HR documentation for audits, grant reviews, and accreditation activities.
Coordinate with clinical and compliance personnel to track required professional licenses, certifications, background checks, and renewal dates.
Maintain assigned employee qualification and training documentation for medical, behavioral health, residential treatment, and community programs.
Support workforce documentation for applicable funder and accreditation requirements.
Coordinate employee health documentation with designated clinical personnel while protecting confidentiality.
Notify supervisors of missing or expiring requirements and help coordinate timely resolution.
Support compliance with personnel-related requirements in the organization's executed IHS Title V FAR contract, statement of work, incorporated clauses, and subsequent modifications.
Work with leadership and the designated contract administrator to identify HR obligations, maintain a personnel compliance checklist, and track required documentation and deadlines.
Maintain records demonstrating that assigned employees meet contract staffing and qualification requirements, including education, experience, professional licenses, certifications, and position-specific screenings where required.
Coordinate required background investigations and suitability documentation for covered positions, including positions involving contact with children when applicable under the contract and governing requirements.
Track required orientation, training, confidentiality acknowledgments, and employee policy acknowledgments for staff supporting IHS-funded services.
Coordinate with program leadership to document staffing changes, vacancies, and proposed key personnel substitutions; support contract-required notifications and approvals through the designated contract administrator.
Support employment-related contract clauses, required workplace notices, and personnel reports to the extent applicable to the executed contract and current governing requirements.
Prepare authorized personnel documentation for IHS monitoring visits, contract reviews, and audits; protect confidential records and track completion of assigned HR corrective actions.
Assist with employee acknowledgment and return of government-furnished equipment, when applicable, in coordination with the designated property custodian.
Coordinate with the safety committee, compliance personnel, and program leadership on employee safety orientation and required workplace training.
Support timely reporting and documentation of employee injuries, occupational exposures, and workplace safety concerns through designated procedures.
Coordinate workers' compensation follow-up and return-to-work arrangements with the designated parties.
Connect employees with available assistance and wellness resources while protecting confidential information.
Coordinate annual and introductory-period performance evaluation schedules, reminders, and completed documentation.
Work with directors to identify training needs and arrange learning opportunities that support employee development and service quality.
Help supervisors develop measurable job expectations and employee development plans.
Coordinate training on respectful workplace practices, confidentiality, safety, cultural responsiveness, and other organizational priorities.
Support employee recognition, engagement, and retention efforts.
Promote respectful communication and awareness of the diverse cultures and experiences of American Indian and Alaska Native communities.
Perform other related duties consistent with the position.