Risk Management & Administrative Specialist

Glovis EV Logistics America•Ellabell, GA

19h

About The Position

The Risk Management & Administrative Specialist serves a dual role managing employee support programs—including travel, vehicle leasing, and expatriate relocation—and administering the company’s property and liability insurance portfolios. The role coordinates across departments, manages vendors, supports corporate security and compliance, and handles a range of General Affairs and employee-experience activities. The specialist administers insurance policies and renewals, works with the insurance broker, gathers data for underwriting, coordinates premium payments with Finance, tracks claims and expenditures, and maintains secure records. The role also manages corporate vehicle leasing for management-level employees, contributes to budgeting and planning, prepares monthly journal entries, and coordinates travel-program invoices. Additional responsibilities include preparing workspaces and access items for new hires, supporting corporate events and VIP visits, improving the work environment, and assisting incoming Korean expatriates with local relocation needs. The position also coordinates and reviews documentation for the L-1 visa petition process. Departmental documentation must be handled in accordance with corporate information security policies.

Requirements

Bachelor’s degree in Business Administration, Risk Management, Human Resources, or a closely related field.
Three to five years of progressive professional experience in administrative or General Affairs work, corporate administration, or property and casualty insurance administration.
Advanced proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
Experience using ERP or corporate database systems.
Ability to manage complex, parallel projects with strong attention to detail, including vehicle registrations, policy renewals, and expatriate onboarding.
Strong understanding of corporate governance, policy administration, and information security protocols for handling sensitive data.
Ability to work effectively in a multicultural corporate environment, navigate language barriers, and demonstrate patience, tolerance, and cultural understanding.

Nice To Haves

Strong ability to collaborate with stakeholders across departments and with external vendors.

Responsibilities

Administer the company’s liability and property insurance policies to support coverage and risk mitigation.
Serve as the primary contact for the insurance broker, analyze coverage options, negotiate terms, and secure competitive policies.
Gather exposure and liability data from internal departments to support underwriting and policy renewals.
Oversee insurance renewals, coordinate premium payments with Finance, and track claims and expenditures for reporting.
Maintain secure records of insurance policies and contracts and follow corporate compliance and information security standards.
Manage departmental documentation in accordance with corporate information security policy.
Administer the corporate vehicle program for management-level employees, including ordering, titling, registration, and tag renewals.
Forecast travel expenses and monitor departmental spending as part of annual business planning.
Prepare monthly General Affairs journal entries and participate in Finance Department meetings as required.
Set up workspaces for new hires, including badges, name tags, drawer keys, and necessary equipment.
Support Operations in planning and executing recurring and special corporate events.
Address employee complaints and lead work-environment improvement activities and site enhancements.
Design and oversee the internal travel program and coordinate timely processing and payment of travel-related invoices.
Prepare meeting rooms and welcoming environments for VIP guests, serve refreshments, assist with facility tours, and photograph VIP visits.
Act as the primary liaison for incoming Korean expatriate team members and assist with local relocation.
Help expatriates obtain temporary and permanent housing, set up utilities, obtain Social Security cards and driver’s licenses, and enroll dependents in local schools.
Follow up promptly on expatriate inquiries and monitor the work phone during working hours to provide assistance.
Coordinate and review U.S. legal entity documentation, including Form I-129S, job offers, and corporate assignment records, for L-1 visa petition compliance.