Risk Management & Administrative Specialist

Glovis EV Logistics America•Ellabell, GA

6h•$59,000 - $62,000

About The Position

The Risk Management & Administrative Specialist serves a dual role managing employee support programs—including travel, vehicle leasing, and expatriate relocation—and administering the company’s property and liability insurance portfolios. The role coordinates across departments, manages vendors, and supports corporate security and compliance standards. The specialist administers insurance policies and renewals, collaborates with the insurance broker, gathers exposure data, coordinates premium payments with Finance, tracks claims and expenditures, and maintains secure policy and contract records. The position also administers the corporate vehicle program, supports budgeting and financial reporting, and prepares monthly journal entries. General Affairs responsibilities include setting up workspaces and access items for new hires, supporting corporate events, improving the work environment, administering the travel program, and preparing for VIP visits. The role provides relocation and concierge assistance to incoming Korean expatriates, including support with housing, utilities, government documents, driver’s licenses, and school enrollment. It also coordinates and reviews U.S. legal entity documents for the L-1 visa petition process. Departmental documentation must be handled in accordance with corporate information security policies. The position is in the General Affairs department, reports to the General Affairs Assistant Manager, and is listed as first shift, Monday through Friday, 8 a.m. to 5 p.m. The estimated base salary range is $59,000–$62,000.

Requirements

Bachelor’s degree in Business Administration, Risk Management, Human Resources, or a closely related field.
Three to five years of progressive professional experience in General Affairs or another administrative field, corporate administration, or property and casualty insurance administration.
Advanced proficiency in Microsoft Office, including Excel, Word, and PowerPoint.
Experience using ERP or corporate database systems.
Ability to manage complex, parallel projects with a high degree of attention to detail, including vehicle registrations, policy renewals, and expatriate onboarding.
Strong understanding of corporate governance, policy administration, and information security protocols for handling sensitive data.
Ability to maintain accessibility and monitor the work phone during working hours to respond to expatriate needs.
Patience and tolerance in a multicultural corporate environment, with the ability to bridge language barriers and understand cultural differences.

Nice To Haves

Strong ability to collaborate with stakeholders across departments and external vendors.

Responsibilities

Administer the company’s liability and property insurance policies to support comprehensive coverage and risk mitigation.
Work with the insurance broker to analyze insurance options, negotiate terms, and secure competitive policies.
Gather and aggregate exposure and liability data from internal departments for underwriting and policy renewals.
Manage insurance renewals, coordinate premium payments with Finance, and track claims or expenditures for reporting.
Maintain secure insurance policy and contract records in accordance with corporate compliance and information security standards.
Manage departmental documentation in accordance with the corporate information security policy.
Administer the corporate vehicle program for management-level employees, including vehicle ordering, titling, registration, and tag renewals.
Forecast travel expenses and monitor departmental spending as part of annual business planning.
Prepare monthly General Affairs journal entries and participate in Finance Department meetings as required.
Set up workspaces for new hires and provide badges, name tags, drawer keys, and necessary equipment.
Support Operations with planning and executing recurring and special corporate events.
Address employee complaints and implement site enhancements to improve the work environment.
Design and oversee the internal travel program and coordinate timely processing and payment of travel-related invoices with Finance and other departments.
Prepare meeting rooms and welcoming environments for VIP guests, serve refreshments, assist with facility tours, and photograph VIP visits.
Coordinate incoming Korean expatriates’ relocation and transition to the local area.
Assist expatriates with temporary and permanent housing, utility setup, Social Security cards, driver’s licenses, and local school enrollment for dependents.
Promptly follow up on expatriate inquiries and monitor the work phone during working hours to provide assistance.
Coordinate and review U.S. legal entity documentation, including Form I-129S, job offers, and corporate assignment records, for the L-1 visa petition process.
Maintain accessibility and demonstrate cultural sensitivity when assisting expatriates and navigating language and cultural differences.