Dutch Wonderland Administrative Maintenance Coordinator
About The Position
The Administrative Maintenance Coordinator provides administrative support to the Maintenance Department and related park departments, such as Environmental Services, Park Services, and Grounds. The role supports the ongoing operation of park maintenance and calls for strong attention to detail, a commitment to safety, and a positive attitude. The coordinator supports department financial processes, purchasing, budget tracking, payroll and scheduling tasks, recordkeeping, meeting administration, and office operations. The position is based in both an office and the outdoor park environment and may support other areas of the park as needed.
Requirements
- High school diploma, GED, or equivalent.
- At least 1 year of previous work experience in an administrative or maintenance office-related role.
- Fluent English reading, writing, and speaking ability.
- Must be at least 18 years of age to comply with Pennsylvania Child Labor Laws.
- Ability to work a flexible schedule, including evenings, weekends, and holidays during peak times and operating seasons, as well as normal Monday-through-Friday business hours.
- Ability to interact with staff, guests, and contractors in a friendly, positive, and professional manner in person and by telephone.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Ability to use computers, photocopiers, scanners, fax machines, telephones, and other common office equipment.
- Ability to stand, walk, or sit for long periods; kneel, stoop, twist, bend, or squat occasionally; remain seated and use a computer for several hours; and carry, push, pull, lift, and hold objects weighing 20 pounds or more.
Nice To Haves
- Associate’s degree, Business School, or Trade School education; equivalent work experience is also considered.
- Spanish or other bilingual language skills.
- Previous experience submitting, issuing, and/or receiving purchase orders.
- Experience with Workday.
Responsibilities
- Assist with maintenance department financial processes, including annual budget tracking, expense monitoring, invoice processing, check requests, vendor account setup, and timely payment submissions.
- Enter quotes and orders into the company purchase request and payment system (PIMS), and assist other park departments with PIMS entries as needed.
- Maintain department electronic checkbooks, submit budget variance requests as needed, and conduct monthly budget reviews with the Director of Finance.
- Enter quotes, orders, invoices, and payments into the Maintenance Department Capex Checkbook to track capital project expenditures.
- Submit supply and parts orders to vendors when requested.
- Keep office supplies and department forms stocked, including ride inspection sheets, ride operator sheets, time sheets, and ride maintenance logs.
- Review and correct payroll time sheets and time clock entries for maintenance departments and any additionally assigned departments.
- Assist with employee scheduling when needed.
- Submit downtime information in tracking systems such as InforEAM.
- File records and documents promptly for the Maintenance Department and any additional departments.
- Maintain ride and facility historical files.
- Greet and assist guests, contractors, and other visitors entering the maintenance office or other public areas.
- Keep assigned work areas and reception areas clean, organized, and professional in appearance.
- Record, type, and timely distribute minutes from weekly management staff and maintenance team meetings.
- Contribute to maintaining a safe working environment for all employees.
- Perform other administrative duties and tasks assigned by Maintenance or Park leadership.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
