Dutch Wonderland Administrative Maintenance Coordinator
About The Position
The Administrative Maintenance Coordinator primarily provides administrative support to the Maintenance Department and related park departments, such as Environmental Services, Park Services, and Grounds. The role supports the ongoing operation of park maintenance through financial and purchasing processes, recordkeeping, payroll and scheduling assistance, and general office support. The ideal candidate has strong attention to detail, a commitment to safety, and a positive attitude. The position is based in both an office and the outdoor park environment. It involves frequent interruptions and changing priorities, exposure to varied weather and temperatures, and possible work in other areas of the park. The role also involves repetitive motion, high noise levels, and motorized equipment.
Requirements
- High school diploma, GED, or equivalent.
- At least 1 year of previous work experience in an administrative or maintenance office-related role.
- Ability to read, write, and speak fluent English.
- Must be at least 18 years of age to comply with Pennsylvania Child Labor Laws.
- Ability to work normal business hours, Monday through Friday, and a flexible schedule that may include evenings, weekends, and holidays during peak times and operating seasons.
- Ability to interact with staff, guests, and contractors in a friendly, positive, and professional manner in person and by telephone.
- Proficiency in Microsoft Excel, Word, and PowerPoint.
- Ability to use computers, photocopiers, scanners, fax machines, telephones, and other common office equipment.
- Ability to stand, walk, or sit for long periods; kneel, stoop, twist, bend, or squat occasionally; and remain seated using a computer for several hours of the workday.
- Ability to carry, push, pull, lift, and hold objects weighing 20 pounds or more.
Nice To Haves
- Associate’s degree, business school, or trade school education; equivalent work experience will also be considered.
- Spanish or other bilingual language skills.
- Previous experience submitting, issuing, and/or receiving purchase orders.
- Experience with Workday.
Responsibilities
- Assist the maintenance team with annual budget tracking, expense processing, invoices, check requests, vendor account setup, and timely payment submissions.
- Enter quotes and orders into the company purchase request and payment system (PIMS); assist other departments with entries as workload permits.
- Maintain accurate department electronic checkbooks, submit budget variance requests as needed, and conduct monthly budget reviews with the Director of Finance.
- Enter quotes, orders, invoices, and payments into the Maintenance Department Capex Checkbook to track capital project expenditures.
- Submit supply and parts orders to vendors when requested.
- Keep office supplies and department forms stocked, including ride inspection sheets, operator sheets, time sheets, and maintenance logs.
- Review and correct payroll time sheets and time-clock entries for maintenance and any additionally assigned departments.
- Assist with employee scheduling when needed.
- Submit downtime information in tracking systems such as InforEAM.
- File records and documents promptly for Maintenance and any additional departments.
- Maintain ride and facility historical files.
- Greet and assist guests, contractors, and other visitors in the maintenance office or other public areas.
- Keep assigned work areas and/or reception areas clean and organized and maintain a professional appearance.
- Record and type minutes of weekly management staff and maintenance team meetings, then distribute them promptly.
- Contribute to maintaining a safe working environment for all employees.
- Perform other administrative duties and duties assigned by Maintenance or Park leadership.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
