Fall 2026 Administrative Intern - UNPAID

International Rescue Committee•Tallahassee, FL

1d•Hybrid

About The Position

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future. The IRC in Tallahassee office was established in 2015 and has resettled over 1,950 refugees from 50 countries into the Tallahassee, Florida. The role of Administrative Assistant is a pivotal position that provides essential administrative support to enhance the efficient operation of service areas. In this dynamic role, you will manage the Director’s calendar, schedule meetings, arrange travel and appointments, and handle communications and correspondence on behalf of the Program Supervisor. You will play a key role in coordinating meetings by preparing agendas, taking notes, and following up on action items, which will help keep the team organized and focused. In addition, you will oversee office supplies, assist with data entry and database maintenance, support grant and fundraising efforts, and organize both internal and external events to strengthen the agency's outreach. A critical aspect of this position is ensuring the confidentiality of sensitive refugee data, thereby helping the Program Supervisor comply with relevant regulations. You will also contribute to the agency’s reporting needs for stakeholders and funding organizations, ensuring transparency and accountability. To succeed in this role, strong organizational skills, attention to detail, and proficiency in office software are essential. Ideally, candidates will have 2-3 years of experience in an administrative capacity, particularly in the nonprofit or refugee resettlement sector. As the Administrative Assistant, you will collaborate closely with staff and external partners, helping further the agency’s mission of supporting refugees. Your performance will be evaluated based on the accuracy, timeliness, and professionalism of your work, along with your communication skills and overall support to the Program Supervisor. This position offers a unique opportunity to make a meaningful impact in the lives of those you serve. The hours for this position are flexible; however, will primarily be between 9AM and 5PM on weekdays, with occasional weekend activities. Please note that all internship positions are unpaid. This position requires a minimum of 15 hours a week for 3 consecutive months.

Requirements

Excellent communication and writing skills
Strong organizational and time management skills.
Organized with attention to detail
Able to work independently and under pressure within a diverse team
An interest in international and refugee issues
Creativity and initiative to follow through on projects
Strong desire and enthusiasm to help people
A proactive attitude with a willingness to learn and take on new challenges
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using client database management systems.
Submit intern hours on volunteer dashboard

Nice To Haves

2-3 years of experience in an administrative capacity, particularly in the nonprofit or refugee resettlement sector.

Responsibilities

Support in planning and implementing programs and activities for refugee clients.
Assist in coordinating logistics and resources for workshops, community events, and service delivery.
Manage and maintain project documentation, including client records, reports, and meeting notes.
Help with preparing summaries and recommendations for program improvement.
Assist in preparing communication materials for clients, staff, and community partners.
Aid in maintaining databases and filing systems to ensure efficient information retrieval.
Coordinate meetings with staff, volunteers, and community stakeholders, including scheduling, preparing agendas, and taking minutes.
Perform data entry and analysis for program-related reports and grant applications.
Conduct research to support program development and client needs assessments.
Support general administrative tasks, such as ordering supplies, managing office resources, and maintaining inventory.
Draft and proofread internal and external communications, including emails and reports.
Assist with grant proposal preparation by gathering necessary documentation and data.
Help maintain compliance with agency policies and procedures by ensuring documentation is accurate and up-to-date.
Develop and implement administrative processes to improve workflow and efficiency.
Support outreach efforts by maintaining mailing lists and tracking community engagement activities.
Other duties as assigned

Benefits

10 sick days
10 US holidays
20-25 paid time off days depending on role and tenure
medical insurance starting at $163 per month
dental starting at $6.50 per month
vision starting at $5 per month
FSA for healthcare and commuter costs
a 403b retirement savings plans with immediately vested matching
disability & life insurance
an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.