Administrative Finance Clerk

The Salvation Army • Philadelphia, PA

1d • Onsite

About The Position

The Administrative Finance Clerk provides general assistance for the administrative and financial operations of The Salvation Army’s Divisional Finance Department. The position is based at Divisional Headquarters, 701 North Broad Street, Philadelphia, and is available immediately. It is a full-time, 40-hour-per-week position scheduled Monday through Friday. The role reports to the Divisional Accountant A/R and pays $24.04 per hour at Grade 77, non-exempt.

The clerk supports finance operations through journal entries, deposits, petty cash handling, and backup coverage for payroll and check and ACH runs. The position also handles vehicle and fleet documentation, banking Power of Attorney records, certificates of insurance, archived files, and departmental correspondence. The employee must meet Pennsylvania Act 153 child protection clearance and training requirements and understand, appreciate, and support The Salvation Army’s mission.

Requirements

• High school diploma.
• At least two years of experience in office work or business school.
• Basic accounting knowledge.
• Proficiency in Microsoft programs, particularly Excel.
• High level of confidentiality, discretion, and judgment.
• Excellent organizational skills.
• Ability to communicate effectively in a warm, gracious, and professional manner.
• Provide proof of completed training on recognizing and reporting child abuse that meets Pennsylvania Act 153 of 2014 standards, with recurrent training every five years thereafter.
• Meet Pennsylvania Act 153 child protection clearance requirements, including PA Child Abuse History Clearance, PA State Police Criminal Record Check, and FBI Criminal Record/Fingerprint Check, with renewals every five years.
• Understand, appreciate, and support The Salvation Army’s mission.

Nice To Haves

• College experience.
• Certification related to office work or business school.
• Previous experience in a financial clerk position.

Responsibilities

• Prepare journal entries.
• Prepare deposits.
• Provide backup for payroll as necessary.
• Provide backup for check and ACH runs as necessary.
• Serve as the primary petty cash handler.
• Take divisional bank deposits to the bank.
• Renew and distribute vehicle registrations.
• Maintain and distribute fleet insurance documentation.
• Maintain the Quarters inventory list and arrange its annual update.
• Process Motor Vehicle Requests and distribute violations and recalls.
• Maintain banking Power of Attorney records and correspondence regarding changes, and process Power of Attorney documents for incoming Officers as necessary.
• Process Certificates of Insurance as requested.
• Maintain archived files and arrange for shredding when appropriate.
• Manage the Finance Department’s internal and external correspondence.
• Perform other duties as assigned.

Benefits

• Generous paid time off, including holidays, up to three personal days, vacation time, and sick time.
• Employer-funded pension plan, with company contributions beginning after one year of employment.
• Comprehensive health care coverage with low-cost employee premiums, co-pays, and deductibles.
• Eligibility for supplemental insurance plans, including Short Term Disability, AFLAC, and Voluntary Term Life.
• Flexible Spending Accounts.
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED