Administrative Finance Clerk

The Salvation Army Eastern Territory • Philadelphia, PA

2d • Onsite

About The Position

The Administrative Finance Clerk provides general assistance for the administrative and financial operations of The Salvation Army’s Divisional Finance Department, located at Divisional Headquarters in Philadelphia. The role supports accounting, banking, payroll and payment processing, vehicle and insurance administration, records management, and departmental correspondence. The position is full time, 40 hours per week, Monday through Friday, and is available immediately. It reports to the Divisional Accountant A/R.

Requirements

• High school diploma; college experience is a plus.
• At least two years of experience in office work or business school; certification is a plus.
• Basic accounting knowledge; previous financial clerk experience is preferred.
• Proficiency in Microsoft programs, particularly Excel.
• High level of confidentiality, discretion, and judgment.
• Excellent organizational skills.
• Ability to communicate effectively in a warm, gracious, and professional manner.
• Provide proof of completing child abuse recognition and reporting training meeting PA Act 153 of 2014 standards, with recurrent training every five years thereafter.
• Complete required PA Child Abuse History Clearance, PA State Police Criminal Record Check, and FBI Criminal Record/Fingerprint Check before employment, with clearances renewed every five years.
• Understanding of, appreciation for, and support of The Salvation Army’s mission.

Nice To Haves

• College experience.
• Certification in office work or business school.
• Previous financial clerk experience.

Responsibilities

• Prepare journal entries.
• Prepare deposits.
• Provide backup for Payroll as necessary.
• Provide backup for check and ACH runs as necessary.
• Serve as the primary petty cash handler.
• Take divisional bank deposits to the bank.
• Renew and distribute vehicle registrations.
• Maintain and distribute fleet insurance documentation.
• Maintain and arrange the annual update of the Quarters inventory list.
• Process Motor Vehicle Requests and distribute violations and recalls.
• Maintain banking Power of Attorney records and correspondence related to changes, and process Power of Attorney documents for incoming Officers as necessary.
• Process Certificates of Insurance as requested.
• Maintain archived files and arrange for shredding when appropriate.
• Manage the Finance Department’s internal and external correspondence.
• Perform other duties as assigned.

Benefits

• Paid holidays, up to three personal days, vacation time, and sick time.
• Employer-funded pension plan, with company contributions beginning after one year of employment.
• Comprehensive health care coverage with low-cost employee premiums, co-pays, and deductibles.
• Eligibility for supplemental insurance plans, including Short Term Disability, AFLAC, and Voluntary Term Life.
• Flexible Spending Accounts.
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED