Administrative Coordinator, School of Medicine Physician Assistant Studies (Galveston)

University of Texas Medical Branch (UTMB)•Galveston, TX

About The Position

The Administrative Coordinator provides professional guidance, supervision, and coordination of departmental administrative duties for the School of Medicine Physician Assistant Studies program in Galveston. The role organizes administrative activities and supports students, applicants, faculty, staff, and other university departments. It coordinates academic, operational, purchasing, records, admissions, and event-related processes while managing multiple projects, priorities, and deadlines.

Requirements

Bachelor's degree or equivalent in a related field.
Two years of related experience.

Responsibilities

Plan, organize, and coordinate administrative duties and activities for the Physician Assistant Studies program.
Perform personnel management functions, including recruitment, interviewing, and hiring; conduct employee performance reviews and recommend merit increases, promotions, and demotions.
Participate in departmental budget planning and development.
Coordinate procurement of equipment and supplies and manage the acquisition cycle.
Interpret applicable rules, regulations, and policies and execute them as appropriate.
Assist the administrator in establishing and attaining goals and objectives.
Conduct special projects and prepare reports.
Manage office staff and adhere to departmental internal controls.
Provide professional and responsive support to students, applicants, faculty, staff, and other university departments.
Create and maintain Blackboard course shells and assist with course updates, evaluations, and other academic administrative processes.
Coordinate purchasing, procurement, payments, reimbursements, and faculty and staff travel in accordance with university policies and procedures.
Maintain accurate departmental and student records, spreadsheets, tracking systems, and documentation.
Coordinate room reservations, building and access requests, meetings, calendars, and other departmental operational needs.
Provide administrative and logistical support for department and program events, student ceremonies, and other special events as needed.
Coordinate administrative processes related to student admissions, including maintaining applicant and admissions information and updating departmental tracking systems.
Perform related duties as required.