Administrative Coordinator, School of Medicine Physician Assistant Studies (Galveston)

UTMB Health•Galveston, TX

About The Position

The Administrative Coordinator provides professional guidance, supervision, and coordination of departmental administrative duties for the School of Medicine Physician Assistant Studies program in Galveston. The role organizes program operations and manages multiple projects, priorities, and deadlines while providing responsive support to students, applicants, faculty, staff, and other university departments. The coordinator supports academic administration, including creating and maintaining Blackboard course shells and assisting with course updates and evaluations. The position also coordinates admissions administration, procurement and purchasing, payments and reimbursements, faculty and staff travel, records and tracking systems, room reservations, access requests, meetings, calendars, and program events. The role manages office staff and performs personnel, budget, and other departmental administrative functions in accordance with university policies and procedures.

Requirements

Bachelor's degree or equivalent in a related field.
Two years of related experience.

Responsibilities

Plan, organize, and coordinate administrative duties and activities for the department and Physician Assistant Studies program.
Perform personnel management functions, including recruitment, interviewing, and hiring.
Conduct employee performance reviews and make recommendations concerning merit increases, promotions, and demotions.
Participate in departmental budget planning and development.
Coordinate procurement of equipment and supplies and manage the acquisition cycle.
Interpret and apply applicable rules, regulations, and policies.
Assist the administrator in establishing and attaining goals and objectives.
Conduct special projects and prepare reports.
Manage office staff.
Create and maintain Blackboard course shells and assist with course updates, evaluations, and other academic administrative processes.
Coordinate purchasing, procurement, payments, reimbursements, and faculty and staff travel in accordance with university policies and procedures.
Maintain departmental and student records, spreadsheets, tracking systems, and documentation.
Coordinate room reservations, building and access requests, meetings, calendars, and other operational needs.
Provide administrative and logistical support for department and program events, student ceremonies, and other special events as needed.
Coordinate administrative processes related to student admissions, maintain applicant and admissions information, and update departmental tracking systems.
Adhere to internal controls established for the department.
Perform related duties as required.