Administrative Coordinator (International Health)

Johns Hopkins University•Baltimore, MD

19d•$19 - $35

About The Position

The Department of International Health at the Johns Hopkins Bloomberg School of Public Health is seeking an Administrative Coordinator to provide administrative support and general office management services for the efficient operation of an office, unit, or program. The position requires significant collaboration and coordination with others. The coordinator plans and supports daily activities; manages calendars and meeting logistics; prepares materials, minutes, and follow-up on action items; and coordinates general office services such as payroll, purchasing, records control, office moves, repairs, and maintenance. The role may liaise with internal and external service providers, identify and resolve administrative issues, review and improve office procedures, compile reports, assist with presentations and financial tasks, and support events and confidential administrative functions. Additional duties include ensuring the Director is prepared for travel, meetings, and appearances; providing backup support for members of the Johns Hopkins International Injury Research Unit and Health Systems Program; preparing and updating CVs; handling confidential information; assisting with training new employees; and responding promptly and creatively to requests and urgent matters with strong follow-through.

Requirements

High school diploma or graduation equivalent.
Two years of related experience.
Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
Intermediate proficiency in calendar management, electronic office tools, event coordination, financial administration, meeting coordination, office procedures, oral and written communications, organizational skills, and report writing.

Nice To Haves

Bachelor's degree.
Experience with SAP, Adobe, Outlook, Xoom, and Microsoft Teams.
Fluency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Ability to uphold a high level of confidentiality by adhering to established protocols and guidelines.
Strong oral and written communication skills.
Ability to work independently and collaboratively as part of a team, take initiative, and be flexible.
Ability to work in a fast-paced, collaborative environment while adapting to changing priorities.

Responsibilities

Plan, support, and organize daily activities of the office, unit, or program.
Manage team or individual calendars, schedule meetings, and coordinate related logistics.
Prepare meeting materials, provide staff support for meetings, draft minutes, and monitor and follow up on action items.
Coordinate general office services, including payroll, purchasing, records control, office moves or renovations, repairs, and maintenance.
Serve as a liaison or contact with internal and external service providers, as needed.
Identify and resolve administrative problems and issues.
Analyze operating practices, processes, and procedures, including records systems, forms control, office layout, and workflow requirements.
Develop and recommend administrative processes and procedures to improve office efficiency; interpret and communicate operating policies.
Develop and compile reports.
Assist with preparation of presentations.
Assist with planning special events and functions, including workshops and conferences.
Perform non-routine and confidential administrative functions, as needed.
Coordinate work assignments of students and temporary office support, as needed.
Coordinate preparation, setup, and logistics for events and functions.
Assist with basic financial tasks, including expense reports, invoices, and reimbursements.
Ensure the Director is prepared for travel, meetings, and appearances by coordinating, collecting, and providing materials in a timely manner.
Provide backup administrative support for other members of the Johns Hopkins International Injury Research Unit and the Health Systems Program.
Prepare and update CVs; handle confidential information and relay it when necessary.
Assist in training new employees.
Respond quickly and creatively to requests and urgent matters, with excellent follow-through.
Perform other duties as assigned.