Administrative Coordinator - 1824 Health Ventures
About The Position
1824 Health Ventures is seeking a highly organized, proactive, and detail-oriented professional for a hybrid administrative and investment support role. The Administrative Coordinator provides direct executive support to the Managing Director and assists the investment team with underwriting, due diligence, investment materials, and portfolio support. The position calls for managing confidential information, coordinating competing priorities, and contributing to investment processes in a fast-paced venture capital environment. The role allocates approximately 50% of time to administrative support for the Managing Director, 30% to assisting a venture analyst, and 20% to general operations. Duties include executive scheduling and coordination, investment research and analysis, preparation of presentations and investment materials, portfolio and fund reporting support, and improving internal workflows. The position is with University Medical Associates (UMA), and the work schedule is 40 hours per week.
Requirements
- Bachelor’s degree or equivalent and 1–3 years of related experience; or high school diploma or equivalent and 5 years of related professional experience; or an equivalent combination of education and experience.
- Ability to perform qualitative and quantitative analysis.
- Strong presentation skills and high standards of work quality.
- Ability to organize information in understandable ways.
- Ability to edit and proofread emails, documents, presentations, reports, and financial statements.
- Highly organized with strong attention to detail.
- Strong Microsoft Excel, Word, and PowerPoint skills.
- Professional demeanor.
- Inquisitive, diligent, and self-directed.
Nice To Haves
- Flexible, integrated business skills across investments, accounting, marketing, and human resources.
- A willingness to take on tasks of varying size and scope.
Responsibilities
- Manage the Managing Director’s calendar, scheduling, and meeting coordination.
- Coordinate internal and external meetings, including logistics, agendas, materials, and follow-up items.
- Assist with travel arrangements, itineraries, and expense reports.
- Distribute communications on behalf of the Managing Director.
- Maintain digital filing systems, records, and document management processes.
- Create meeting agendas and take notes as needed.
- Perform analysis as directed by the Managing Director.
- Prepare presentations and other materials.
- Serve as a point of contact for external stakeholders, founders, investors, and service providers.
- Assist in screening inbound investment opportunities and maintaining pipeline tracking systems.
- Support underwriting through market research, financial analysis, and company diligence.
- Assist in preparing investment memoranda and investment recommendation memos.
- Create pitch decks, presentations, and summary materials on prospective investments.
- Conduct industry, competitor, and market landscape research.
- Support portfolio company reporting and data collection.
- Assist in maintaining CRM and investment databases.
- Assist with fund reporting, quarterly updates, and limited partner materials as needed.
- Help improve internal workflows, systems, and administrative processes.
- Support special projects across investing, operations, and strategic initiatives.
- Provide backup support across the broader team as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
