Administrative Coordinator - Rare Disease Business Unit

Amgen•Thousand Oaks, CA

About The Position

The Administrative Coordinator provides comprehensive, high-level administrative support to the Executive Director, Patient Access and the Executive Director, Hub Services within Amgen’s Rare Disease Business Unit Patient Access organization. The role partners with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities in a fast-paced, dynamic environment. The coordinator manages executive calendars and travel, supports meetings and communications, maintains administrative records, handles purchasing and interview logistics, and coordinates special projects and events. The role requires strong organizational skills, attention to detail, sound judgment, and discretion when handling sensitive information. The expected U.S. annual salary range, excluding Puerto Rico, is $69,641.35–$94,220.65.

Requirements

Associate’s degree and 2 years of administrative experience; OR 2 years in a technical school setting with hands-on experience; OR high school diploma/GED and 4 years of administrative experience.

Nice To Haves

Strong attention to detail.
Ability to multitask.
Proficiency in MS Office and PowerPoint.
Excellent verbal and written communication skills.

Responsibilities

Manage complex calendars for multiple Executive Directors, optimize time utilization, resolve scheduling conflicts, and coordinate executive representation at required forums across multiple time zones.
Coordinate business travel, including flights, hotels, ground transportation, and timely expense report processing.
Apply and maintain knowledge of company policies and procedures related to travel, onsite meetings, purchasing, and administrative support.
Prepare and schedule programs and meetings owned by multiple executives, including recurring meetings, all-staff meetings, and other large forums.
Coordinate logistics for large meetings, including room setup, audiovisual support, catering, and onsite or virtual meeting needs.
Prepare and coordinate team communications, including new-hire announcements and business updates.
Manage and support special projects, event coordination, and team-building activities in virtual and in-person settings.
Maintain accurate, current distribution lists and organizational charts.
Order office supplies and manage purchasing activities through MyBuy or other approved systems, as needed.
Schedule interviews and coordinate related logistics, as needed.
Use established office technology platforms, including Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint, and explore emerging AI tools such as ChatGPT to improve administrative workflows.
Manage multiple priorities effectively in a fast-paced, dynamic environment.
Maintain confidentiality, integrity, and discretion when handling sensitive information.