Administrative Coordinator - Cardiothoracic - Full Time
About The Position
The Administrative Coordinator supports and coordinates administrative activities for divisional initiatives and helps ensure efficient administrative operations independently. The role provides administrative support to assigned department(s), including managing calendars, scheduling appointments, coordinating meetings and events, and ordering supplies. It prepares meeting agendas and documents, spreadsheets, and presentation slides; distributes meeting information packages; sets up conference rooms; records and prepares meeting minutes; and follows up on tasks generated by meetings. The coordinator also assists with maintaining and monitoring budget allocations, processes invoices, check requests, purchase orders, and travel expenditures, and prepares financial reports as needed. This is a full-time, on-site day-shift position at NewYork-Presbyterian Brooklyn Methodist Hospital in Brooklyn, New York. The schedule is Monday through Friday, 8:30 a.m. to 4:30 p.m. The annual salary range is $66,300 to $89,000.
Requirements
- GED or high school diploma.
- At least 3 years of experience in a clinical setting working directly with patients.
- At least 3 years of experience providing administrative support to physicians.
- At least 3 years of experience with health insurance billing processes and obtaining insurance authorizations.
Nice To Haves
- Bachelor’s degree.
- Experience working in Cardiology or Cardiothoracic Surgery.
- Experience working in EPIC.
Responsibilities
- Coordinate and support administrative activities for divisional initiatives.
- Ensure efficient administrative operations independently.
- Provide administrative support to assigned department(s).
- Manage calendars and schedule appointments.
- Schedule or coordinate meetings and events, order supplies, and set up conference rooms.
- Prepare meeting agendas, documents, spreadsheets, and presentation slides, and distribute information packages for meetings.
- Take and prepare meeting minutes and follow up on tasks generated by meetings.
- Assist with maintaining and monitoring budget allocations.
- Prepare and process invoices, check requests, purchase orders, and travel expenditures.
- Prepare financial reports as needed.
Benefits
- Comprehensive and competitive benefits supporting employees and their families.
- Opportunities for personal and professional growth.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
