OFFICE ADMINISTRATIVE COORDINATOR (FULL TIME)
About The Position
The Office Administrative Coordinator performs clerical and administrative duties, including answering telephones, bookkeeping, typing and word processing, operating office machines, and filing. The position also supports workplace hospitality by preparing meeting and conference rooms, organizing catering orders, replenishing refreshments, coordinating room scheduling and hospitality requests, and cleaning and organizing catering and beverage areas. Additional work includes managing calendars and appointments, preparing and recording meeting materials, handling mail and correspondence, maintaining records and databases, responding to questions and complaints, and troubleshooting office equipment.
Requirements
- Two years of administrative experience.
- Two years of experience with Microsoft Office, including Excel, Outlook, and Word.
- Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.
Nice To Haves
- Hospitality and catering experience preferred.
Responsibilities
- Prepare conference rooms and meeting spaces for meetings, catered lunches, and board meetings, including arranging food, warming equipment, serving supplies, and beverages.
- Receive and organize catering orders from DoorDash and other food delivery services, ensuring they are presented and ready before meetings.
- Set up and replenish coffee, water, sodas, and other refreshments, and keep beverage stations clean and organized.
- Use Condeco scheduling software to review reservations, coordinate hospitality requests, and prepare conference rooms and breakout spaces.
- Break down catering setups, return equipment and supplies to storage, clean coffee pots and serving equipment, and maintain kitchen and hospitality storage areas.
- Train other staff members to perform work activities, including using computer applications.
- Answer telephones, direct calls, take messages, and run errands.
- Prepare meeting agendas, attend meetings, and record or transcribe minutes.
- Complete work schedules, manage calendars, and arrange appointments.
- Open and route incoming mail, answer correspondence, and prepare outgoing mail.
- Operate office machines, including photocopiers, scanners, facsimile machines, voicemail systems, and personal computers.
- Review files, records, and other documents to obtain information and respond to requests.
- Maintain and update filing, inventory, mailing, and database systems.
- Communicate with customers, employees, and others to answer questions, share information, take orders, and address complaints.
- Collect, count, and disburse money; perform basic bookkeeping; and complete banking transactions.
- Troubleshoot problems involving office equipment.
- Perform other duties as assigned.
Benefits
- Free parking.
- Retirement Plan.
- Associate Shopping Program.
- Health and Wellness Programs.
- Discount Marketplace.
- Identity Theft Protection.
- Pet Insurance.
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program.
- Medical insurance.
- Dental insurance.
- Vision insurance.
- Life insurance and AD.
- Disability insurance.
- Commuter benefits.
- Employee Assistance Program.
- Flexible Spending Accounts (FSAs).
- May be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
