Office Administrative Coordinator (Full Time)
About The Position
ESFM is seeking a full-time Office Administrative Coordinator at 3400 Overton Park Drive, 6th Floor, Atlanta, GA 30339. The position combines clerical and administrative work with conference-room hospitality support. Duties include preparing meeting spaces and catered food displays, coordinating food deliveries, maintaining beverage stations, using Condeco to review reservations and hospitality requests, and cleaning and organizing hospitality equipment and storage areas. The role also handles a variety of office duties, including telephone and mail support, scheduling, meeting preparation, document and file management, basic bookkeeping, customer communications, office equipment troubleshooting, and training staff on computer applications. The schedule is Monday through Friday, 7:30 a.m. to 4:30 p.m. Pay is $22.00 to $23.00 per hour. Free parking is noted.
Requirements
- Two years of administrative experience.
- Two years of experience with Microsoft Office, including Excel, Outlook, and Word.
Nice To Haves
- Hospitality and catering experience preferred.
Responsibilities
- Prepare conference rooms and meeting spaces for daily meetings, catered lunches, and occasional larger board meetings, including setting up food displays, warming equipment, serving items, and beverages.
- Receive and organize catering orders from DoorDash and other food delivery services, ensuring orders are presented and ready before meetings.
- Set up and replenish coffee, water, sodas, and other refreshments; maintain clean and organized beverage stations.
- Use Condeco scheduling software to review meeting reservations, coordinate hospitality requests, and prepare rooms and breakout spaces for meetings.
- Break down catering setups after meetings, return equipment and supplies to storage, clean coffee pots and serving equipment, and maintain organized kitchen and hospitality storage areas.
- Train other staff members to perform work activities, including using computer applications.
- Answer telephones, direct calls, take messages, and run errands.
- Prepare meeting agendas, attend meetings, and record or transcribe minutes.
- Complete work schedules, manage calendars, and arrange appointments.
- Open and route incoming mail, answer correspondence, and prepare outgoing mail.
- Operate office machines, including photocopiers, scanners, fax machines, voicemail systems, and personal computers.
- Review files, records, and other documents to obtain information and respond to requests.
- Maintain and update filing, inventory, mailing, and database systems.
- Communicate with customers, employees, and others to answer questions, explain information, take orders, and address complaints.
- Collect, count, and disburse money; perform basic bookkeeping and banking transactions.
- Troubleshoot office equipment problems.
- Perform other duties as assigned.
Benefits
- Free parking
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- Paid and/or unpaid time off benefits may be available in accordance with applicable federal, state, and local laws.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
