Administrative Coordinator - Trauma - Full Time, Days
About The Position
NYU Langone Hospital—Suffolk is hiring an Administrative Coordinator to support the Trauma department. The position is responsible for managing diverse and confidential projects and performing administrative duties that require broad experience, skill, and knowledge of institutional policies and practices. The coordinator supports the department director and/or manager by handling information requests, preparing and editing correspondence, presentations, reports, and financial data, maintaining files and records, and maintaining working relationships with staff in other departments. The role also maintains calendars to ensure priorities are addressed and may make travel arrangements. This is a full-time, day position scheduled Monday through Friday from 8:00 AM. The posted annual salary range is $63,441.82–$66,300.00. Actual salary depends on factors including experience, specialty, education, and hospital needs; the stated range does not include bonuses, incentive or differential pay, or other compensation or benefits.
Requirements
- Bachelor's degree, or 3–5 years of work experience in lieu of a bachelor's degree.
- 1–3 years of experience in an administrative support role or related experience.
- Excellent oral and written communication, interpersonal, detail-oriented, organizational, project coordination, customer service, and multitasking skills.
- Working knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Nice To Haves
- 3–5 years of experience supporting a manager or director.
- Notary Public.
Responsibilities
- Support the director with administrative details for assigned projects and day-to-day operations.
- Complete projects and special assignments by setting objectives and priorities, managing time, gaining cooperation, monitoring progress, solving problems, and adjusting plans.
- Resolve routine and complex inquiries; independently respond to correspondence or draft responses for the director's review.
- Gather information and follow up with appropriate staff on behalf of the director.
- Screen incoming mail, email, telephone communications, and in-person inquiries from vendors and colleagues.
- Identify, follow up on, and track urgent or high-importance requests, including contracts, reports, memos, and other documents, ensuring timely and accurate handling.
- Coordinate the production and distribution of project materials.
- Prepare meeting notices, reports, and agendas as needed; notify attendees and resolve scheduling conflicts.
- Record and track meeting minutes and follow-up items, and help ensure timely resolution of critical issues.
- Comply with record-retention procedures and develop and maintain accessible hard-copy and electronic filing systems.
- Maintain confidentiality and recommend solutions or necessary actions.
- Monitor supply inventory and order and stock office supplies.
- May oversee budgets as directed, prepare expense reimbursement requests, and maintain office equipment as assigned.
- May conduct research and make travel arrangements.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
