Administrative Coordinator, School of Nursing

Mount Saint Mary's University • Emmitsburg, MD

1d

About The Position

The Administrative Coordinator provides administrative, operational, compliance, and accreditation support for the Bachelor of Science in Nursing (BSN) Program. Working closely with the Director of Nursing Programs, faculty, staff, and students, the coordinator serves as a central resource for program operations and supports efficient program functioning, regulatory compliance, accreditation readiness, and student success.

The role coordinates program communications, meetings, orientations, advisory board meetings, and special events; prepares correspondence, reports, agendas, and minutes; maintains program calendars and records; and responds to routine program inquiries. It also maintains required student and faculty compliance records, monitors deadlines, assists with clinical-partner onboarding, and supports CCNE accreditation, Maryland Board of Nursing reporting, program evaluation, and continuous quality improvement.

The coordinator maintains compliance, credentialing, accreditation, and program databases; generates reports and summaries for program leadership; and ensures secure, accurate, and confidential management of student, faculty, and program records. The position is full-time and offers a starting salary of $60,000 per year, with actual compensation commensurate with experience, education, and qualifications.

Requirements

• Associate degree required.
• Minimum of three years of progressively responsible administrative, program coordination, or office management experience.
• Proficiency with Microsoft Office Suite, database management systems, and electronic record-keeping platforms.
• Excellent organizational, written, and verbal communication skills.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Ability to work independently and collaboratively with faculty, staff, students, and external stakeholders.
• Ability to handle confidential information with discretion and professionalism.

Nice To Haves

• Bachelor's degree preferred.
• Experience in higher education, nursing education, healthcare administration, or a regulatory environment.
• Familiarity with CCNE accreditation standards, Maryland Board of Nursing requirements, and nursing education regulations.
• Experience with student information systems, compliance platforms, or credentialing software.

Responsibilities

• Provide administrative and operational support for the BSN program and nursing program leadership.
• Coordinate program communications, meetings, orientations, advisory board meetings, and special events.
• Prepare correspondence, reports, meeting agendas, and minutes.
• Maintain program calendars, records, and departmental documentation.
• Serve as a primary point of contact for routine program inquiries.
• Maintain records related to student immunizations, CPR certification, background checks, drug screening, health requirements, and other agency-mandated documentation.
• Maintain records of faculty licensure, certifications, continuing education, and other required credentials.
• Monitor compliance deadlines, communicate requirements to students and faculty, and generate compliance reports.
• Assist the clinical coordinator with student onboarding processes required by clinical partners and clinical placement systems.
• Assist with collecting, organizing, and managing data required for CCNE accreditation and Maryland Board of Nursing reporting and approval requirements.
• Support preparation of accreditation reports, annual reports, and program review materials.
• Assist faculty and leadership with data collection, outcome tracking, and continuous quality improvement activities.
• Maintain compliance, credentialing, accreditation, and program databases.
• Generate reports and summaries for program leadership.
• Ensure secure, accurate, and confidential management of student, faculty, and program records.

Benefits

• Annual leave, holidays, and sick leave.
• Tuition remission for graduate and undergraduate courses at Mount St. Mary’s University.
• Employer-sponsored retirement contribution.
• Paid time off program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree