Administrative Coordinator - Cardiology - La Jolla

Scripps Health • San Diego, CA

9d • Onsite

About The Position

Scripps Health is hiring a full-time Administrative Coordinator to support the Cardiology department at Scripps Memorial Hospital La Jolla. The role provides administrative, clerical, data management, reporting, and project coordination support to help ensure smooth department operations. Primary work includes organizing schedules, maintaining and creating spreadsheets, supporting survey readiness and committee preparation, and providing command center support. The ideal candidate has medical office experience, advanced problem-solving skills, and a pleasant, professional demeanor.

The position is scheduled Monday through Friday on a day shift, typically from 7:30 a.m. to 4:00 p.m. Some meetings may take place in the evening, and hours may be adjusted as needed. The position is 80 hours per pay period. Scripps describes its benefits as comprehensive, covering health and wellness, career development, retirement options, and more.

Requirements

• Ability to communicate effectively, both verbally and in writing.
• Intermediate computer skills, including Microsoft Office.
• Ability to adapt and handle large volumes of work in a fast-paced environment.
• Excellent critical-thinking and project-coordination skills.

Nice To Haves

• College coursework in business.
• Knowledge of medical terminology.
• One year of experience in customer service, an administrative role, or a support role.
• Knowledge of Microsoft Office Suite.
• Calendar coordination experience.
• Professional email communication skills.
• Dashboard creation experience.

Responsibilities

• Organize schedules.
• File, update, and create spreadsheets.
• Support survey readiness, committee preparation, and command center operations.
• Provide administrative support to ensure smooth operations.
• Perform clerical, administrative, and general office duties, including typing, record and file maintenance, document creation, mail distribution, and reception.
• Maintain office files and records in accordance with internal procedures.
• Receive and refer visitors and telephone callers.
• Respond to requests for information.
• Open and distribute mail.
• Provide administrative data management and coordinate reporting and project duties for the department.
• Analyze and maintain systems and equipment.
• Maintain appointment calendars.

Benefits

• Comprehensive benefits covering health and wellness, career development, retirement options, and more.
• Transitional and professional development programs.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed