Administrative Coordinator

Natural Resources Defense Council, Inc. • ,

9h • $55,000 - $61,000 • Hybrid

About The Position

The Administrative Coordinator provides administrative and operations support for NRDC’s Climate and Energy department. This position is part of the bargaining unit represented by The Washington Baltimore News Guild (WBNG / The Newsguild-CWA Local 32035). The role supports assigned teams by coordinating administrative processes, maintaining records, assisting with financial tasks, and organizing meetings and events. Duties may include other related assignments.

Requirements

• High school diploma or GED, or equivalent education or experience.
• 1–3 years of relevant work experience, or equivalent education or experience.
• Commitment to NRDC’s mission, values, and DEI principles.
• Competence with and commitment to diversity and inclusion, and ability to partner effectively with diverse colleagues, leaders, and partners.
• Ability to perform or quickly learn new tasks, systems, and technology.
• Ability to prioritize and efficiently execute multiple tasks, follow institutional procedures, and work independently with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong problem-solving skills.
• Excellent editing, research, and data synthesis skills.
• Willingness and flexibility to work paid overtime when needed.
• Ability to work with a broad range of people on different projects.
• Strict adherence to confidentiality requirements and discretion with sensitive information.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook, and ability to learn accounting and finance systems and NRDC-specific software and platforms.
• Ability to travel to NRDC offices in the United States, approximately less than 20% annually.

Responsibilities

• Provide administrative and logistical support to assigned teams in accordance with NRDC’s administrative guidelines.
• Provide budgeting and accounting support, including processing invoices, maintaining contracts, preparing reports, and tracking spend.
• Submit contracts and facilitate institutional processes for contract approval and vendor setup.
• Manage electronic filing systems and databases related to contracts, invoices, and other team files.
• Schedule calendar appointments and meetings.
• Draft, edit, format, and proofread materials, correspondence, and reports.
• Create and submit expense reports for assigned team members and, as needed, book travel and plan related logistics.
• Schedule, organize, and prepare for assigned meetings; plan logistics, prepare materials, take notes, and distribute action items.
• Assist with event planning and management, including coordinating with external parties, scheduling events, arranging catering, printing, preparing materials, and liaising with Workplace Strategy.
• Support effective communication, collaboration, and information sharing within the department and with cross-functional institutional partners.
• Perform other duties as assigned.

Benefits

• Generous time-off policy, including a company-wide year-end Rest & Recharge Week.
• Family leave policy beyond federal requirements.
• Matching 403(b) contribution whether or not the employee contributes.
• Hybrid policy requiring 8 days per month in the office, with qualifying off-site work events and work-related travel counting toward in-office days.
• Comprehensive healthcare and mental health programs.
• Competitive salary and supportive working environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED