Administrative Coordinator

City of New York • New York, NY

12d • $68,209 - $104,239

About The Position

The Administrative Coordinator will provide a wide range of administrative assistance to support the daily operations of the Division of Youth and Family Justice (DYFJ) at the Administration for Children’s Services (ACS). The role supports DYFJ’s Senior Management Team and contributes to training coordination, recruitment and staffing, communications, records maintenance, and special projects. The position is part of DYFJ’s Administrative Support Team and may supervise administrative support staff as assigned.

ACS protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. DYFJ provides services and programs for youth at every stage of the juvenile justice process, with goals that include preventing system involvement, providing therapeutic services to youth in custodial care, and helping young people leave the justice system. The Office of the Chief Operating Officer supports DYFJ priorities and oversees administration, budget planning and management, contracts, procurement, information technology, detention operations, and staff administrative support.

The selected candidate will be offered a salary between $68,209 and $78,440. The position is open only to candidates who are permanent, not provisional, in the civil service title of Principal Administrative Associate. Candidates are subject to the child-abuse and maltreatment-report inquiry required by Section 424-A of New York Social Services Law for covered child-caring employment.

Requirements

• Must be a permanent, not provisional, employee in the civil service title of Principal Administrative Associate.
• Meet one of the stated qualification pathways: a bachelor’s degree and two years of progressively responsible clerical/administrative experience, including one year in an administrative capacity or supervising clerical/administrative staff performing work of more than moderate difficulty; or an associate degree or 60 semester credits and three years of such experience, including one year of the specified administrative or supervisory experience; or a high school diploma or equivalent and four years of such experience, including one year of the specified administrative or supervisory experience; or equivalent education and/or experience.
• All candidates must have one year of the specified administrative or supervisory experience. Education above high school may substitute for general clerical/administrative experience at 30 semester credits per six months, up to three years, but cannot substitute for the required administrative or supervisory experience.
• For candidates with child-caring responsibilities, an authorized agency must inquire whether they have been the subject of a child abuse and maltreatment report, as required by Section 424-A of New York Social Services Law.

Responsibilities

• Provide administrative support to DYFJ’s Senior Management Team, including the Deputy Commissioner, Chief Operating Officer, Senior Advisors, Associate and Assistant Commissioners, and others as needed.
• Manage schedules for meetings, conferences, training, recruitment, activities, and events.
• Support DYFJ training coordination, recruitment, and staffing efforts, and respond to requests for information.
• Prepare letters, move matrices, reports, organizational charts, Personnel Service budget memos, and other correspondence documents.
• Liaise with internal and external administrative staff, including payroll, personnel, and facilities, as well as external stakeholders.
• Perform data entry to maintain up-to-date information in systems of record.
• Direct incoming correspondence to appropriate staff and sort and scan incoming and outgoing mail.
• Plan and coordinate special projects for youth, families, and staff.
• Supervise administrative support staff, as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level