ADMINISTRATIVE COORDINATOR

City of Greer•Greer, WV

6d•Onsite

About The Position

The Administrative Coordinator is responsible for comprehensive post-booking services and the daily operational excellence of the facility. Reporting directly to the Assistant Director, this role leads event execution, supports client satisfaction, and maintains an organized, clean, and well-maintained venue. The position provides leadership to event staff and works under close general supervision according to established procedures, while determining how and when to complete tasks. The role coordinates staffing and event logistics, oversees facility cleanliness and minor repairs, manages equipment rentals and athletic-equipment inventory, and works with promoters, exhibit managers, renters, and vendors to meet event needs. It also includes general administrative duties and ensuring a safe, compliant environment. The regular schedule is 8:00 AM to 5:00 PM, Monday through Friday, with additional hours as needed; mandatory evening, weekend, and holiday shifts are required to support major tournaments and events.

Requirements

Bachelor’s degree in Sports Management, Event Management, Hospitality, or a related field.
Three years of leadership experience and increasingly responsible experience in event management within a stadium, arena, or multipurpose public assembly facility, or an equivalent combination of education, training, and experience.
Proven effective supervisory experience, particularly managing diverse teams in a fast-paced, high-volume environment.
Ability to work mandatory evenings, weekends, and holidays to support major tournaments and events.
Valid state driver’s license with an acceptable driving history; must be maintained.

Nice To Haves

CPR/First Aid certification.

Responsibilities

Lead the execution of on-site events and ensure operational standards are met from start to finish.
Direct and coordinate part-time event coordination employees.
Oversee staff training and discipline procedures.
Plan and schedule personnel for event setup, active operations, and post-event teardown.
Direct event staff in maintaining trash, restroom, walkway, and playing-surface cleanliness and readiness.
Supervise the event floor during live events and uphold janitorial standards without interrupting event flow.
Maintain cleanliness and organization in rentable areas, walkways, and playing surfaces.
Supervise minor in-house repairs and coordinate facility work orders and maintenance schedules with the Facility Associate and Assistant Director.
Consult with promoters, exhibit managers, and renters to determine physical setup requirements and facility needs.
Respond to host needs and maintain client satisfaction throughout events.
Manage third-party equipment rentals and coordinate with vendors.
Maintain a comprehensive inventory system for athletic equipment.
Improve organizational workflows and service delivery for facility users.
Interpret and apply applicable federal, state, and local regulations to support a safe, compliant environment.
Perform general administrative and office duties, including preparing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, and answering telephones.
Stay current on policy, procedure, and process changes.
Complete work accurately, safely, and efficiently; maintain a clean and safe work area and assigned equipment in safe operating condition.
Report suggested improvements or areas of concern to the supervisor.
Provide professional, exceptional customer service while representing the City of Greer; uphold ethical standards and applicable employee policies.
Maintain regular and sustained attendance and perform other appropriate assigned duties.