Administrative Coordinator

City of New York • New York City, NY

11d

About The Position

The Administrative Coordinator will provide a wide range of administrative assistance to support the daily operations of the Administration for Children’s Services’ Division of Youth and Family Justice (DYFJ). DYFJ provides services and programs for youth throughout the juvenile justice process, with goals that include preventing youth from entering the justice system, providing therapeutic treatment to youth in custody, and helping young people leave the justice system. The role is part of DYFJ’s Administrative Support Team and supports senior leadership and division-wide administrative, staffing, training, and project needs.

This position is open only to candidates who are permanent, not provisional, in the civil service title of Principal Administrative Associate. The selected candidate will be offered a salary between $68,209 and $78,440.

Requirements

• Must be permanent, not provisional, in the civil service title of Principal Administrative Associate.
• Qualifications for the Principal Administrative Associate title include one of the following: a bachelor’s degree from an accredited college and two years of satisfactory, full-time, progressively responsible clerical or administrative experience, including one year in an administrative capacity or supervising staff performing clerical or administrative work of more than moderate difficulty; an associate degree or 60 semester credits and three years of such experience, including one year of the specified administrative or supervisory experience; a high school diploma or equivalent and four years of such experience, including one year of the specified administrative or supervisory experience; or equivalent education and/or experience.
• All candidates must have one year of administrative or supervisory experience as described in the civil service qualifications.

Responsibilities

• Provide administrative support to DYFJ’s Senior Management Team, including the Deputy Commissioner, Chief Operating Officer, Senior Advisors, Associate and Assistant Commissioners, and others as needed.
• Manage schedules for meetings, conferences, training, recruitment, activities, and events.
• Support DYFJ training coordination, recruitment, and staffing efforts, and respond to requests for information.
• Prepare letters, move matrices, reports, organizational charts, Personnel Service budget memos, and other correspondence documents.
• Liaise with internal and external administrative staff, including payroll, personnel, and facilities staff, as well as external stakeholders.
• Perform data entry to maintain up-to-date information in systems of record.
• Direct incoming correspondence to the appropriate people and sort and scan incoming and outgoing mail.
• Plan and coordinate special projects for youth, families, and staff.
• Supervise administrative support staff, as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level