Administrative Coordinator III

Andersen Corporation • Menomonie, WI

22h • Onsite

About The Position

We’re looking for a dynamic Senior Administrative Specialist to support our Center Manager with scheduling, meeting planning, travel arrangements, and day-to-day operations. This role is perfect for someone who thrives on organization, enjoys helping others, and can communicate with warmth and professionalism. You’ll also assist with HR tasks like onboarding, payroll, and employee inquiries, while contributing to data reporting and fun engagement events. If you’re a multitasker with a knack for keeping things running smoothly, we’d love to meet you!

Requirements

• High school level general education with equivalent of two years of post-secondary knowledge of administrative and secretarial practice.
• At least five years of experience working in a responsible secretarial/administrative environment, preferably as assistant to a department manager or local site manager.
• Display maturity and professionalism at a level enabling him/her to communicate effectively with people at all organizational levels, and to handle confidential matters.
• Demonstrated advanced ability to use personal computer and Microsoft Office.
• Knowledge of basic human resource practice and at least rudimentary knowledge of fair employment regulation and law.

Responsibilities

• Assists center manager in organizing his/her schedule and provides filter (phone and in-person) or access to manager by others, both internal, as well as from outside.
• Assists center manager and others within the center in arranging meetings, conference calls, and in making travel arrangements.
• Processes all routine personnel transactions such as new hire forms processing, first day orientations, establishment of and maintenance of personnel files, etc.
• Provides center level employees with human resource information (benefits, payroll matters, etc) through reliance on established policy, or by contact with ALI Human Resources Generalist.
• Responds to individual questions based on knowledge of plans and programs or directs employee to appropriate resource.
• Processes payroll transactions and inputs to system on regular, timely, and accurate basis.
• Performs minor analysis by accessing various data bases, classifying data, and producing limited interpretation via report generation for center manager or others as assigned.
• Communicates with customers, creditors, vendors, and members of the community in behalf of manager in a professional, warm, and business-like manner.

Benefits

• 401 (k) Plan, Employer Fixed Contributions & Company Matching Profit Sharing
• Medical, Dental and Vision Coverage
• Flexible Spending Accounts (FSAs), Health Savings Account (HSA) and Health Reimbursement Account (HRA)
• Life Insurance
• Paid Time Off & Paid Holidays
• Paid Maternity Leave & Paid Parental Leave
• Career Growth Planning & Nationwide Career Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED