Administrative Assistant III

Amentum

1d•Hybrid

About The Position

We are launching people to the Moon and Mars. If you want to be part of this amazing mission and enjoy working in a great team environment, we would love to have you as part of our team that is making history, today. It takes big ideas and determination to take NASA's vision and make it reality. That's what we do every day. The COMET contract provides overall management and implementation of ground systems capabilities, flight hardware processing, and launch operations at NASA's Kennedy Space Center (KSC) in Florida. These tasks will support the International Space Station, Ground Systems Development and Operations, and the Space Launch System, Orion Multi-Purpose Crew Vehicle, and Launch Services programs. The Administrative Assistant III will provide administrative support to the Ground Systems Support Directorate and also extend to support tracking and directorate compliance liaison tasks.

Requirements

High School diploma or equivalent
Minimum 10 years of experience.
Must have a valid Drivers License.
This is a mid level position (or higher) with at least three years of related experience or an associate degree with 1 year of experience.
Demonstrated proficiency with MS Office software is required (e.g. Word, Excel, PowerPoint, and Outlook, MS Teams, Sharepoint).
Familiar with use and setup of video conferencing software - particularly MS Teams.
Must be extremely well organized, flexible, and capable of effectively prioritizing multiple tasks.
Ability to work effectively, personable, and cooperatively in a large team environment.
Excellent communication and internal/external customer interface skills (written and verbal).
Self-motivated, demonstrates initiative, and able to work independently (or with minimal supervision).

Responsibilities

Answer telephones and video conference calls while taking messages or transferring calls, scheduling appointments, and updating event calendars.
Arrange Staff Meetings, handle incoming and outgoing mail, prepare office memos/emails, and coordinate invoices and other financial reports/documentation.
Use and assist in maintaining a variety of office equipment.
Edit documents and maintain databases / digital filing systems.
Maintain various distribution lists for the Directorate.
Manage conference room calendars and coordinate meetings for Engineering Directorate personnel.
Manage/purchase appropriate office stockroom supplies and coordinate other Engineering Directorate purchase requisitions.
Process various personnel requests such as on-site badging, safety shoes/glasses, organizational changes, etc.
Provide meeting/board support to record notes and actions.
Coordinate award presentations and other special Directorate events.
Perform a variety of other clerical and administrative duties as assigned.
Support Ground System Support audits for both internal and external audits.
Manage GSS Awards Submittal Process, GSS SharePoint, and Award Fee submittals.
Maintain records and compile report data such as but not limited to training, certification, awards, staffing, directorate, corrective actions, audit findings, and award fees.
Support maintaining distribution list and support managing documents sign offs, document submittals, and tracking processes.
Assist directorate metrics.
Innovate better ways of doing assigned tasks.
Other duties as assigned.