Administrative Coordinator II - Strategic Communications and External Relation

University Hospital, Newark NJ • Newark, NJ

19d • $54,948 - $78,136

About The Position

The Administrative Coordinator II coordinates a variety of administrative activities and completes basic internal communications work for the Strategic Communications and External Relations team. The position supports the team and helps drive interdepartmental relations. It also serves as a liaison between the department and administrative areas such as Purchasing, Human Resources, IST, Accounting, and Payroll. The role is expected to follow University Hospital policies and compliance requirements and maintain knowledge of applicable regulations, policies, and requirements.

Requirements

• Bachelor’s degree plus at least one year of administrative experience in marketing, communications, a government agency, a university setting, or a large business office; equivalent experience, education, and/or training may substitute for the education requirement.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Basic knowledge of social media platforms and digital marketing tools, including Instagram, LinkedIn, Facebook, and Canva.
• Ability to effectively plan, organize, and prioritize tasks, manage deadlines, and maintain calendars.
• Strong organizational and multitasking skills with excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.

Responsibilities

• Coordinate and track departmental projects and related activities.
• Manage incoming and outgoing communications, including emails and phone calls, and direct inquiries appropriately.
• Collect and organize information to support departmental initiatives and the development of materials.
• Maintain accurate, organized files, media lists, databases, and departmental records.
• Support the planning and coordination of media events and work with the Events team to manage logistics.
• Assist with drafting, preparing, and formatting marketing and communications materials, including presentations, daily news content, and newsletters.
• Track project timelines, monitor progress, and provide updates to team members.
• Support website updates and content management following appropriate training.
• Prepare departmental and leadership reports, including media coverage and social media analytics.
• Monitor news sources to identify relevant information and media coverage.
• Serve as a liaison between the department and administrative areas, including Purchasing, Human Resources, IST, Accounting, and Payroll.
• Adhere to University Hospital policies, compliance standards, the Code of Conduct, and Conflict of Interest requirements.
• Maintain knowledge of applicable federal, state, and University Hospital regulations, policies, and requirements.

Benefits

• Medical and prescription drug coverage
• Dental and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Short- and long-term disability insurance
• Pension plan
• Pet insurance
• Employee Assistance Program (EAP)
• Professional development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level