Administrative Coordinator 4

State of Louisiana•Opelousas, LA

2d•Onsite

About The Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Make a difference by helping families access essential resources! In this important role with the Department of Children and Family Services, Office of Economic Stability and Self Sufficiency, you’ll provide critical clerical, programmatic, and administrative support that helps deliver life-changing benefits to individuals and families in need. Supporting programs such as SNAP, FITAP, Kinship Care Assistance, and STEP, you’ll play a key role in ensuring services are delivered accurately and efficiently while helping maintain compliance with federal and state regulations. If you are detail-oriented, service-driven, and passionate about supporting programs that strengthen families and communities, this is a meaningful opportunity to put your skills to work—apply today! An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

Provide direct supervision over 1-2 Administrative Coordinator 3's.
Responsible for training, orientation and continued performance of subordinates.
Prepares and conducts performance planning of subordinate and evaluates employee's performance.
Advise employee(s) of performance problems and work with employee(s) to correct problem areas.
Provide counseling as needed on work related problems.
Reviews completed assignments for accuracy and adherence to established policies and office procedures, ensuring assignments and ongoing duties are carried out efficiently and timely.
Serve as Time Administrator for the local parish office.
Forwards completed forms to HR for the FMLA quota to be setup.
Serve as Telecommunications Coordinator, Computer Coordinator and Inventory Control Coordinator for local office.
Maintain records of all computer equipment assigned to employees in office.
Maintain records of all telecommunication devices assigned to employees in office.
Complete annual inventory and maintain records of all property for local office.
Serve as Safety Officer for local office.
Conducts quarterly safety training with staff.
Completes all Safety Incident Reports.
Conducts random safety walk-throughs of building to identify potential safety hazards.
Maintains office safety binder.
Maintain a state of readiness to respond to disasters, such as hurricanes, tornadoes, chemical spills, radiation spill, flooding, earthquakes, train derailments, ice storms, terrorist incidents, etc., and maintaining and activating a calling tree for use in contacting staff.