Administrative Coordinator 4 (Iberia Parish)
About The Position
The overall function of this position is Maintenance Clerk located in the District 03, Iberia Parish Maintenance Unit of the Department of Transportation and Development and reports directly to the unit Parish Highway Maintenance Superintendent. The incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. This position must possess extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report and document all activities accomplished. Participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!
Requirements
- Three years of experience in administrative services.
- Extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report and document all activities accomplished.
- Ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
- Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
- Ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Nice To Haves
- Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Responsibilities
- Prepares, enters and edits Daily Work Reports for Highway Foreman and other maintenance unit staff which includes information on materials and equipment used as well as man hours spent.
- Ensures that each material used is properly noted on pickup sheets with location, date/time received and all equipment is properly recorded with correct equipment numbers, activity codes, and matching accomplishments.
- Checks daily work reports for the employees’ work hours, overtime, and compensatory leave earned and ensure that they are properly charged.
- Creates and maintains FMLA and Military leave buckets as well as schedule substitutions.
- Enters fuel, oil, and work orders and notifications information.
- Maintain inventory.
- Answering telephone calls from the public, filing complaints and ensuring customer needs are addressed in a timely manner with knowledge and understanding of roadway hazards/conditions, drainage problems or tall grass obstruction, traffic lights, and roadway closures.
- Assisting employees with time entry, training needs, and office related functions.
Benefits
- Participates in DOTD structured training programs as appropriate
- Attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
