Administrative Coordinator 4
About The Position
This position functions as a Maintenance Clerk in a district wide or parish wide maintenance office in one of DOTD’s nine districts. Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations that may arise. This position must possess extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report, and document all activities accomplished. Participates in DOTD structured training programs as appropriate and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. Applicants with customer service and computer skills are encouraged to apply.
Requirements
- Three years of experience in administrative services.
- Extensive knowledge of DOTD work activity codes and the roadway system.
- Customer service skills.
- Computer skills.
Nice To Haves
- Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
- Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
- Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Responsibilities
- Prepare and audit daily work reports, payroll, and leave records for accuracy.
- Enter and verify data in systems such as Agile Assets, LaGOV HCM, and SAP.
- Compile and submit reports for contracts, reimbursements, and disaster-related documentation.
- Respond to public inquiries and route complaints regarding road hazards and maintenance issues.
- Maintain compliance files for safety, loss prevention, and petty cash transactions.
- Assist with utility bill processing and other administrative support tasks.
Benefits
- State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
