Administrative Coordinator 4

State of Louisiana • Cottonport, LA

2d • Onsite

About The Position

Louisiana Department of Public Safety & Corrections – Corrections Services www.doc.louisiana.gov RAYMOND LABORDE CORRECTIONAL CENTER Cottonport, LA At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all. This is an opportunity to become part of a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential. Raymond Laborde Correctional Center, located in Cottonport, LA, is seeking a highly motivated and organized individual to assist in the daily operations of the Mental Health Department. As the Administrative Coordinator, you will play a vital role in the in the support of the Mental Health team. If you are detail oriented, adaptable, and ready to take on a meaningful career, this is an excellent opportunity to advance your skills.

Requirements

• Three years of experience in administrative services.
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Nice To Haves

• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Prepares, prints, and distributes daily callouts for all Mental Health group classes and individual appointments, ensuring accuracy, timeliness, and compliance with facility procedures.
• Adds, updates, and removes offender information across multiple secure databases, maintaining data integrity and adherence to confidentiality standards.
• Generates callouts and transmits required documentation via fax and other approved methods for two Primary Mental Health Nurse Practitioners assigned to RLCC.
• Compiles, prepares, and formats Mental Health reports, including attendance logs, program participation summaries, and departmental activity reports for internal and external review.
• Retrieves and provides Mental Health records upon authorized request, ensuring proper tracking, documentation, and secure handling of sensitive information.
• Serves as the primary timekeeper for the Mental Health Department, maintaining accurate timesheets, leave records, and payroll-related documentation in accordance with agency policy.
• Processes, sorts, and distributes incoming and outgoing mail for Mental Health staff, ensuring timely routing and compliance with facility procedures.
• Files and organizes departmental documentation in both paper and electronic formats, maintaining orderly, up-to-date records that support audits, accreditation, and operational needs.
• Coordinates with security, classification, and clinical staff to ensure smooth scheduling, offender movement, and program operations.
• Provides general administrative support including correspondence preparation, data entry, scheduling assistance, and supply management to support daily Mental Health Department functions.

Benefits

• a defined benefit pension plan
• health insurance that is also available post-retirement
• at least 10 paid holidays
• sick and annual leave that rolls over from year to year
• paid or time off accrued for hours worked over 40 per week
• a deferred compensation plan
• a flexible benefits plan
• alternate work schedules
• Alternative work schedules including 4/10’s MAY be an available benefit for certain positions upon meeting the policy requirements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed