Administrative Coordinator 4 (Central Records)

State of Louisiana • New Orleans, LA

1d • Onsite

About The Position

At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital link to the world for businesses and consumers throughout Louisiana and beyond. Port NOLA seeks an Administrative Coordinator 4 that will provide operational support for the Port of New Orleans and the New Orleans Public Belt Records Department. The role performs digitization and indexing functions, including scanning, file conversion, metadata assignment, and data entry into electronic content management systems to support a centralized records repository. Maintains inventory controls and tracking systems, monitors record checkout and storage processes, and assists with retrieval, storage coordination, and reconciliation of inventory discrepancies. Provides guidance on records systems and microfilm equipment, generates reports and work logs for performance tracking, and supports audits, disposals, training, and special records management initiatives. The position also requires assisting with the movement and storage of record boxes and the ability to lift up to 35 pounds. Help ensure the integrity, accessibility, and preservation of vital agency records – apply today to join the Port of New Orleans Team!

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Responsibilities

• Process and organize hard copy and electronic records in accordance with records retention schedules, ensuring accurate classification, labeling, and inventory tracking.
• Perform digitization and indexing of records by scanning documents, converting electronic file formats, and entering metadata into electronic content management systems to maintain centralized repositories.
• Assist internal users with records retrieval and service requests by researching files, maintaining tracking logs, monitoring storage inventories, and providing timely support and guidance on records systems and tools.
• Assisting with the movement and storage of record boxes.

Benefits

• competitive benefits that prioritize safety, health and wellness for our employees
• Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed