Administrative Coordinator 4

State of Louisiana • Abita Springs, LA

2d • Onsite

About The Position

At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. This position functions as a Maintenance Clerk in a district wide or parish wide maintenance office in one of DOTD’s nine districts. Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations that may arise. This position must possess extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report, and document all activities accomplished. Participates in DOTD structured training programs as appropriate and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. Customer service and computer skills are needed for the position. An ideal candidate should possess the following competencies: Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Requirements

• Three years of experience in administrative services.
• Customer service and computer skills are needed for the position.
• Extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report, and document all activities accomplished.

Nice To Haves

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Responsibilities

• Prepare and audit daily work reports, payroll, and leave records for accuracy.
• Enter and verify data in systems such as Agile Assets, LaGOV HCM, and SAP.
• Compile and submit reports for contracts, reimbursements, and disaster-related documentation.
• Respond to public inquiries and route complaints regarding road hazards and maintenance issues.
• Maintain compliance files for safety, loss prevention, and petty cash transactions.
• Assist with utility bill processing and other administrative support tasks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed