Administrative Officer 4

Commonwealth of Pennsylvania • Dauphin County, PA

2d • Hybrid

About The Position

Are you eager to step into a leadership role that gives you a chance to guide important projects that support statewide procurement operations? If so, consider joining the Department of General Services as an Administrative Officer 4 in the Strategic Support & Audit Division. This position allows you to guide staff, oversee major initiatives, and help ensure strong coordination across many partners. Apply now to shape policies, strengthen communication, and support improvements that impact agencies throughout the Commonwealth! As an Administrative Officer 4, you will oversee division activities, provide guidance on procurement issues, and support key administrative functions within the Bureau. In this role, you will perform the following duties: Division Leadership: Direct staff activities, supervise employees, and oversee daily operations of the division. Project Oversight: Coordinate strategic initiatives, manage consultant work, and update leadership on progress. Stakeholder Coordination: Serve as liaison to agencies, suppliers, and internal partners while managing sensitive matters. Policy Guidance: Interpret procurement rules, support process improvements, and guide customer service efforts. Audit and Review: Lead audits, review specifications, evaluate compliance issues, and recommend solutions. Program Oversight: Manage quality assurance functions, training coordination, and compliance responsibilities.

Requirements

• One year as an Administrative Officer 3 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Six years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and such training as may have been gained through graduation from a four-year college or university; or Any equivalent combination of experience and training.
• Full-time experience in supervising staff, including assigning work, reviewing performance, approving leave, and resolving disciplinary matters.
• Full-time experience working in procurement or a closely related field that required you to understand procurement processes, rules, systems, supplier relations, or policy requirements—even if you were not the lead or supervisor.
• Full-time experience researching administrative or procurement matters, interpreting rules or procedures, or developing/revising procurement policies or processes.
• Full-time experience developing, conducting, or overseeing audits, quality assurance reviews, or process improvement initiatives.
• Full-time experience acting as a liaison between an organization and external partners such as agencies, suppliers, manufacturers, comptrollers, or other stakeholder groups to resolve issues or coordinate activities.
• Full-time experience overseeing or supporting staff who design, develop, or conduct adult-learning programs such as procurement training, organizational development, or policy-related training curricula.
• Ability to perform essential job functions.

Nice To Haves

• Full-time experience overseeing or supporting operations in specialized technical environments such as a metrology or standards laboratory, or other highly specialized scientific/technical units

Responsibilities

• Direct staff activities, supervise employees, and oversee daily operations of the division
• Coordinate strategic initiatives, manage consultant work, and update leadership on progress
• Serve as liaison to agencies, suppliers, and internal partners while managing sensitive matters
• Interpret procurement rules, support process improvements, and guide customer service efforts
• Lead audits, review specifications, evaluate compliance issues, and recommend solutions
• Manage quality assurance functions, training coordination, and compliance responsibilities

Benefits

• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week upon successful completion of the initial training period.
• The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.
• The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.
• The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level