Administrative Coordinator 4

State of Louisiana • St. Gabriel, LA

1d • Onsite

About The Position

The Louisiana Department of Public Safety & Corrections – Corrections Services, specifically at the Elayn Hunt Correctional Center, is seeking a detail-oriented, dependable, and highly motivated individual to serve as an Administrative Coordinator 4 within the Mental Health Department. This position provides advanced administrative support to clinical, programmatic, and supervisory staff who deliver essential mental-health services to the offender population. This is a promotional opportunity for current LA Department of Corrections employees who have permanent status and are ready to advance in their career. The ideal candidate should possess competencies in accepting direction, following policies and procedures, and managing resources.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Responsibilities

• Compiles and prepares information for special assignments and reports, gathering data from multiple sources to support departmental needs.
• Responds to inquiries by telephone and in writing, drafting clear and professional correspondence and preparing letters, memos, and other written materials as required.
• Performs advanced clerical and administrative support functions for the Mental Health Division, including typing, document preparation, and data entry.
• Operates computer systems and software applications to input, retrieve, and generate reports essential to departmental operations.
• Organizes and maintains confidential files and records in accordance with departmental standards and applicable policies.
• Manages filing systems for all aspects of the division, ensuring accuracy, accessibility, and security.
• Sorts and distributes incoming mail, processes inter-institutional correspondence, and identifies items requiring immediate attention to ensure timely responses.
• Processes and enters employee time records and assists timekeepers by generating and distributing timekeeping reports.
• Ensures accuracy and compliance with payroll procedures and deadlines.

Benefits

• This is a promotional opportunity for current LA Department of Corrections employees who have permanent status and are ready to advance in their career.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed