Administrative Coordinator 4

State of Louisiana • St. Gabriel, LA

4d • Onsite

About The Position

Louisiana Department of Public Safety & Corrections – Corrections Services www.doc.louisiana.gov ELAYN HUNT CORRECTIONAL CENTER St. Gabriel, LA At the Louisiana Department of Corrections, our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and a deep respect for the rights and dignity of all. This is a promotional opportunity for current LA Department of Corrections employees who have permanent status and are ready to advance in their career. Elayn Hunt Correctional Center is looking for an Administrative Coordinator who brings strong organizational skills, initiative, and a commitment to excellence. In this role, you’ll be at the center of our administrative operations—managing records, coordinating communication, and helping ensure our facility functions efficiently. If you’re ready to make an impact in a dynamic public-service environment, this is the opportunity for you. An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Responsibilities

• Researches, gathers, and composes information for special assignments, reports, and administrative projects.
• Prepares responses to inquiries received by phone or in writing, including drafting professional correspondence and letters of reply.
• Provides comprehensive clerical and typing support for the division, including preparing documents, forms, and reports.
• Operates computer systems for data entry, information retrieval, and report generation with accuracy and efficiency.
• Maintains and organizes confidential files and materials, ensuring proper handling and security of sensitive information.
• Oversees the division’s filing systems, including creating, updating, and archiving records.
• Sorts and distributes incoming mail, manages inter-institutional correspondence, and identifies items requiring immediate attention or expedited processing.
• Processes and enters employee time records, assists timekeepers by generating and printing required reports, and ensures accuracy and timeliness of payroll-related documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed