Administrative Coordinator 4

State of Louisiana • Hammond, LA

13h • Onsite

About The Position

The overall function of this position is to perform as District 62 Stockroom Clerk. Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations that may arise. This position must possess knowledge of DOTD procurement policies and procedures and be able to process shopping carts through LaGov system, including proper coding and system functionality. Participates in DOTD structured training programs as required for job title, and attends all continuing education classes and conferences deemed necessary to facilitate optimal job performance and growth. Applicants with customer service and computer skills are encouraged to apply. An ideal candidate should possess the following competencies: Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Customer service skills
• Computer skills

Responsibilities

• Creates shopping carts in e-procurement (SRM) for stockroom supplies ordered within the District's delegated purchasing authority.
• Utilizes SRM MDM internal catalog for contract and/or MRO contracts or sources contract by suggesting source of supply.
• Ensures proper cost coding is entered to include Cost Center, Fund and General Ledger Account.
• Forwards ordered shopping cart and quotes, if applicable to business office for further processing.
• Places order with vendor once Purchase PO is processed.
• Inspects all orders received to verify items meet specification and quantities received are correct.
• Checks invoices to verify quantities ordered, received and billed are correct and forwards to business office for payment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed