Administrative Coordinator 4 (Stockroom)

State of Louisiana•Baton Rouge, LA

1d•Onsite

About The Position

This position serves as a Stockroom Clerk in a District wide Stockroom in District 61/Unit 001/Accounting Section at the Department of Transportation and Development. The role reports directly to the Administrative Program Manager 2 and serves as lead over Administrative Coordinator 2. The ideal candidate should be driven, collaborative, and ready to make an impact, possessing competencies such as accepting direction, demonstrating accountability, and following policies and procedures.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
Following Policies and Procedures: Makes timely, well-reasoned decisions using available info, context, and trade-offs.

Responsibilities

Process purchases within delegated authority, ensuring compliance with state purchasing laws, bid requirements, and procurement procedures.
Create and manage purchase requisitions, shopping carts, stock transfer reservations, and inventory transactions using LaGOV, SAP (ECC), and related modules (e.g., MIGO, MB51, MB22, ME52N).
Order inventory from the central warehouse, coordinate deliveries, receive shipments, and maintain accurate inventory records.
Organize and maintain the stockroom, including unloading deliveries, storing materials, and ensuring accountability for all inventory.
Monitor inventory levels by issuing stock, recording transactions, performing weekly/monthly inventory counts, and preparing reports for annual audits.
Research product specifications, verify item details (size, quantity, color, dimensions), and ensure accurate ordering and delivery locations.
Research state contracts, obtain vendor quotes, communicate with suppliers, track orders, verify invoices, and maintain vendor records.
Notify departments when ordered materials are available and reconcile purchase orders by verifying invoices and closing requisitions after payment.
Operate material handling equipment, including forklifts when required, and support loading, unloading, and distribution of supplies.
Provide additional operational support as needed, including emergency or disaster response activities and other assigned duties.