Administrative Coordinator 4(Office Manager)

State of Louisiana•Houma, LA

12h•Onsite

About The Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Join our team as the Clerical Supervisor at the Terrebonne Parish Health Unit and play a key role in supporting public health across the community. This dynamic position offers the chance to supervise clerical staff, coordinate daily operations, and provide essential services ranging from Reproductive Health and Immunizations to WIC and Sanitarian Services. You’ll work in a fast-paced, multi-functional environment, often serving as the first point of contact for the public, while gaining hands-on experience with statewide public health initiatives and occasional travel. Apply today to make a meaningful impact on health services in your community! An ideal candidate should possess the following competencies: Accepting Direction, Following Policies and Procedures, Thinking Critically, Adapting to Change, Building Trust, Communicating Effectively, Leading Effective Teams, Managing Conflict, Managing Time, Training Others.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

Supervise clerical staff at the Terrebonne Parish Health Unit, including assigning and rotating duties to ensure smooth clinic operations.
Oversee clinic operations from an administrative and clerical perspective, ensuring compliance with policies, procedures, and program guidelines.
Support staff development through training, orientation, and ongoing guidance to maintain a skilled and effective team.
Manage payroll, timekeeping, and related administrative functions, assisting staff with questions and ensuring accuracy.
Review and approve Parish Government invoices for the health unit.
Maintain and secure health unit property, funds, and financial documents, including managing purchases, invoicing, and supply inventory.
Serve as Deputy Registrar for Vital Records, reviewing and issuing certified death certificates and processing home birth certificates.
Attend meetings and trainings with supervisory and regional leadership to coordinate operations, policy updates, and administrative initiatives.
Participate in emergency preparedness and disaster response activities, providing support both on-site and as needed after hours.
Provide direct clinic coverage when necessary, performing front-line administrative and clerical tasks to ensure uninterrupted services.
Manage mail and postage operations, including processing incoming and outgoing correspondence, maintaining postage accounts, and ensuring timely distribution.