Administrative Coordinator 4

State of Louisiana•Monroe, LA

4d•Onsite

About The Position

The Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth who will become productive, law-abiding citizens. We are seeking a detail-oriented and dependable Administrative Coordinator 4 to support business operations with a focus on property control and asset management. This position plays a critical role in maintaining accurate inventory records, coordinating procurement and transfers, and ensuring compliance with state property regulations. The ideal candidate will bring strong organizational skills, a working knowledge of state systems, and a commitment to operational excellence in a mission-driven environment. We’re looking for a dependable professional with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities while ensuring accuracy, compliance, and exceptional administrative support.

Requirements

Three years of experience in administrative services.
Possess a valid Louisiana Driver's License.
Clear a background check.
Must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)
Authorization to contact prior employers to check references under the Prison Rape Elimination Act (PREA).

Nice To Haves

Strong organizational skills
Working knowledge of state systems
Commitment to operational excellence in a mission-driven environment
Strong communication skills
Excellent attention to detail
Ability to manage multiple priorities while ensuring accuracy, compliance, and exceptional administrative support.

Responsibilities

Manages property control & fleet — Oversees inventory, surplus, vehicle maintenance, logs, compliance, and audit-ready documentation.
Maintains inventory systems — Updates databases, prepares certification reports, and supports LPAA/OJJ audits.
Coordinates maintenance work orders — Enters and tracks preventive, routine, and emergency repairs; prepares reports for leadership.
Provides administrative support — Types agendas and correspondence, schedules meetings, prepares materials, and manages filing systems.
Handles purchasing & procurement — Creates requisitions, gathers vendor info, processes LaCarte transactions, maintains procurement files, and ensures compliance.
Processes receiving & documentation — Receives purchases electronically, submits payment documentation, and monitors consumables inventory.
Supports communication & problem-solving — Works with OJJ Financial Services, and State Purchasing to resolve issues and support policy updates.