Administrative Coordinator 3
About The Position
The Office of Juvenile Justice is hiring an Administrative Coordinator 3 to provide clerical and program support to its New Orleans Regional Office in Gretna, Louisiana. The position supports daily office operations through communication, documentation, coordination with agency departments, contracted providers, vendors, and community partners, and assistance to clients and managers. It requires strong organization, professionalism, multitasking, and the ability to manage multiple priorities in a fast-paced environment. The incumbent must not have been convicted of or pled nolo contendere to a crime listed in R.S. 15:587.1(c). Before appointment, the selected applicant must pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check. Applicants must authorize the Office of Juvenile Justice HR Office to contact prior employers for PREA reference checks.
Requirements
- At least two years of experience in administrative services.
- Every 15 semester hours earned from an accredited college or university is credited as six months of experience.
- Must not have been convicted of or pled nolo contendere to a crime listed in R.S. 15:587.1(c).
- Before appointment, must pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.
- Applicants must authorize the HR Office of Juvenile Justice to contact prior employers for PREA reference checks.
Responsibilities
- Perform clerical and program support duties, including multi-line phone coverage, mail processing, scheduling, and client assistance.
- Serve as a liaison among agency departments, contracted providers, vendors, and community partners.
- Prepare and route referral packets and transfer case records.
- Reconcile monthly invoices from contracted providers, track service usage, and enter data into automated systems.
- Coordinate payroll and timekeeping for regional staff, including leave tracking, FMLA, overtime, and attendance accuracy.
- Manage purchasing requisitions, maintain office supply inventory, and conduct equipment and supply counts.
- Support managers with calendars, travel arrangements, report preparation, and administrative tasks.
- Oversee closed-file maintenance and annual purging.
- Compile information from multiple sources to prepare specialized reports.
- Perform additional duties assigned by the District Manager or Administrative Coordinator 4.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
