Administrative Clerk
About The Position
The Virginia Beach office of Kaufman & Canoles is seeking an Administrative Clerk. Under general supervision, this role provides general office support with a variety of administrative and related tasks. The position involves answering incoming calls, directing calls, setting up and cleaning conference rooms, kitchen organization and cleaning, supply inventory and stocking, processing outgoing and incoming mail, handling check requests, accepting client payments, and supporting attorneys with tasks such as time sheets, pleading indexes, folder labels, and copies. The role requires maintaining positive contact with attorneys, support staff, and clients, while observing confidentiality of client and firm matters. Candidates should be proficient in Microsoft Office, possess excellent communication and writing skills, and exhibit attention to detail.
Requirements
- High school diploma or equivalent required.
- Exceptional written and oral communication skills.
- Excellent organizational skills, strong ability to multi-task and attention to detail.
- Demonstrate proactive approach to problem-solving with strong decision-making capability.
- Operational knowledge of standard office equipment including copier, scanner, and telephone.
- Proficient in Microsoft Office and Outlook.
- Ability to routinely lift, carry, push, pull, slide materials weighing up to 25 lbs.
- Personal vehicle and valid driver’s license.
Nice To Haves
- Legal industry experience preferred.
- Previous client/customer service is a plus.
Responsibilities
- Covering the front desk as a backup to the receptionist.
- Picking up postal mail from the Post Office before the start of each shift.
- Reviewing, sorting, and dating mail.
- Delivering courier runs to local courts and offices as needed.
- Operating standard office equipment, including personal computer, copier, scanner, and telephone.
- Assisting in preparing for and setting up meetings.
- Cleaning and inventory of kitchen areas, conference rooms, and supply areas.
- Assisting in filing, closing files, creating legends, and making copies for attorneys.
- Acting as a point of contact for Facilities/HR with various tasks (to include cleaning).
- Performing a variety of other administrative tasks as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
