Administrative Clerk

JobsQuest•Leeds, AL

2d•Onsite

About The Position

Administrative Clerks perform a variety of routine administrative and support services of limited complexity within a department. Employees in this job class maintain department communications by answering phones and emails, maintain department calendars and schedules, and create department correspondence for internal and external customer. Administrative Clerks provide clerical support to the department by processing mail, attending and taking notes at meetings, gathering documentation, and filing and securing records and documentation. Work is performed in an office setting. Administrative Clerks report to a higher-level office staff member and do not have any direct reports.

Requirements

Complete and pass all parts of the examination process to be considered eligible for employment.

Responsibilities

Maintain department communications by answering phones and emails.
Maintain department calendars and schedules.
Create department correspondence for internal and external customers.
Process mail.
Attend and take notes at meetings.
Gather documentation.
File and secure records and documentation.
Create and update files.
Maintain documents.
Track information using various forms and computer systems.
Provide service to internal and/or external customers.
Communicate and collaborate with various parties and organizations (e.g., department heads, employees, citizens, board and council members, vendors, etc.) by responding to inquiries, tracking internal and external communications, and drafting correspondence to disseminate and receive information related to department/organization activity.
Prepare and process invoices by creating and sending billing statements and collecting payments.
Procure and/or manage inventory (i.e., supplies and equipment).