Administrative Clerk

Acadia Healthcare•Philadelphia, PA

3d•Onsite

About The Position

This position involves performing general clerical duties in accordance with the office procedures of the facility. The Administrative Clerk is responsible for handling front office reception and general administrative tasks. This includes serving visitors, vendors, and other outside guests by greeting, welcoming, and directing them appropriately, as well as notifying facility personnel of their arrival. The role also requires maintaining security by following established procedures, such as monitoring the guest logbook and issuing visitor badges when necessary. Additional responsibilities include managing inventory, coordinating with supply vendors to ensure the office is well-stocked, answering and transferring telephone calls or taking messages, handling facility inquiries, providing general information, sorting and delivering incoming mail, sending outgoing mail, and copying, filing, and updating both paper and electronic documents.

Requirements

High School diploma or equivalent required.

Responsibilities

Responsible for handling front office reception and general administrative duties.
Serves visitors, vendors and other outside guests by greeting, welcoming and directing them appropriately.
Notify facility personnel of visitor’s arrival.
Maintain security by following established procedures including monitoring guest logbook and issuing visitor badges, if required.
Keep track of inventory and work with supply vendors to ensure a well-stocked office.
Answer and transfer telephone calls or take messages.
Handle facility inquiries and provide general information.
Sort and deliver incoming mail and send outgoing mail.
Copy, file and update paper and electronic documents.
Perform other functions and tasks as assigned.