Temporary Administrative Clerk

City of Puyallup•Puyallup, WA

2d•Onsite

About The Position

The City of Puyallup is hiring a temporary, full-time Administrative Clerk for its City Clerk's Office. The position is anticipated to run from December 7, 2026, through April 9, 2027. It is an in-office role with a Monday–Friday, 8 a.m.–5 p.m. schedule, totaling 40 hours per week. This is a non-represented position. The Administrative Clerk performs complex and specialized clerical work, exercising specialized knowledge and taking responsibility for assigned work from intake through completion. The role involves substantial contact with the public and City employees and includes front-counter and telephone service, financial transaction processing, records and database work, meeting-minutes preparation, and other office support. Work is performed primarily indoors in an office environment with low noise levels, with occasional travel between sites to attend meetings.

Requirements

High school diploma or equivalent and three years of increasingly responsible clerical-related experience, or a combination of education, experience, and training demonstrating the ability to perform the essential functions.
Knowledge of general office practices and procedures; punctuation, spelling, grammar, and word usage; personal computers and standard office equipment; basic bookkeeping and arithmetic; proper handling and recordkeeping of money received and disbursed; and local government functions and practices.
Ability to interact tactfully and courteously with the public in person and by telephone, and maintain positive working relationships.
Ability to operate a multi-line telephone system and standard office equipment, including calculators, cash registers, computers, copiers, and facsimile machines.
Accurate typing and proofreading skills; ability to prepare reports, correspondence, spreadsheets, and other documents using word-processing and database-management programs.
Ability to apply privacy and public-disclosure laws, policies, and procedures and maintain confidentiality.
Ability to follow oral and written instructions, improve work methods, and perform duties accurately and efficiently.
Ability to prepare accurate meeting minutes using word-processing equipment.
Ability to maintain regular, reliable, and punctual attendance.

Responsibilities

Staff the front counter and office, answer telephones, direct and route calls, distribute incoming mail, and provide customer service.
Use the City's financial program to process financial records.
Assist with indexing, retrieving, and maintaining City records, and maintain databases.
Use a computer to create correspondence, forms, and reports and enter data into financial and other systems.
Perform clerical duties including filing, copying, and preparing materials for mailing.
Schedule and prioritize incoming work.
Accept, process, and reconcile cash, checks, and credit-card transactions, and accurately prepare the daily deposit.
Use meeting recordings to draft accurate meeting minutes.
Research public records as needed by staff and assist with responses to public-records requests as directed.
Perform time-sensitive duties in the absence of the City Clerk when assigned.
Develop clerical procedures and systems and adapt work methods to complete assignments.
Maintain regular, reliable, and punctual attendance.
Perform other duties as assigned.