Administrative Asst I - Client Records
About The Position
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you! The Administrative Assistant for Client Records performs administrative support work involving record keeping, entering data, disseminating information, and maintaining filing systems. Complete a large amount of data entry using IRIS. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Employees at this level may fully perform a variety of routine daily tasks but may often rely on direction from others to solve problems that are not standard. Employees may respond to basic inquiries and explain routine administrative rules, regulations, policies, and procedures.
Requirements
- Knowledge of office practices and administrative procedures.
- Skill in the use of standard office equipment and software.
- Ability to communicate effectively.
- Ability to implement administrative systems and procedures and to interpret rules, regulations, policies, and procedures.
- Ability to work as a team and independently to schedule and manage time.
- Ability to follow through to task completion.
- Ability to organize both routine and complex tasks, set priorities, and seek additional guidance from supervisor when needed.
- Ability to establish and maintain effective work relations and display tact in difficult and stressful situations.
- Ability to accept and work with system changes.
- High School Degree or GED
- Two years’ experience in comparable duties as an Administrative Assistant
- Experience above five years may be substituted for Education on a 1 year to 30 semester hour basis.
- Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).
- Males between the ages of 18 – 25 must be registered with the Selective Service.
- All State Supported Living Center Employees are subject to Random Drug Testing.
- All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Responsibilities
- Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
- Prepares and disseminates information concerning agency programs, services and procedures.
- Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
- Creates, maintains, and enters information into databases.
- Compiles data for charts, graphs, databases, summaries, or reports.
- Performs related work as assigned.
Benefits
- 100% paid employee health insurance for full-time eligible employees
- a defined benefit pension plan
- generous time off benefits
- numerous opportunities for career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
