Administrative Specialist I - Medical Records

State of North Carolina•Randall Wake, NC

4d•$39,244 - $68,679•Onsite

About The Position

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! This position is located in Apex, NC. The expectation will be for this person to review and collect medical information directly from the electronic health record and organize this information for appropriate use by the Medical Records team. This position is responsible for archiving and retrieving confidential medical records of offenders no longer in the correctional system. This person will retrieve records for release of information purposes and maintain on-going statistical logs of records activities. Archiving and retrieving is a critical process and must be done in a timely manner to facilitate release of information requests. This person must possess great attention to detail to follow up on and locate missing records. Perform medical records processes including pulling records for re-admitted offenders, processing medical & mental health records and psychological testing data, entering discharge records into the computer system, etc. This position ensures that records and boxes are properly labeled and stored in a warehouse setting. Could be called upon to assist in a medical records office at a correctional facility and includes other duties as assigned.

Requirements

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Demonstrated experience performing administrative functions in an office setting.
Demonstrated ability to operate office equipment/computers.
Demonstrated experience in maintaining confidential information.
Demonstrated experience in organization, retention, review and filing of records.

Nice To Haves

OPUS and Electronic Health records experience preferred.

Responsibilities

Review and collect medical information directly from the electronic health record and organize this information for appropriate use by the Medical Records team.
Archive and retrieve confidential medical records of offenders no longer in the correctional system.
Retrieve records for release of information purposes.
Maintain on-going statistical logs of records activities.
Follow up on and locate missing records.
Perform medical records processes including pulling records for re-admitted offenders, processing medical & mental health records and psychological testing data, entering discharge records into the computer system.
Ensure that records and boxes are properly labeled and stored in a warehouse setting.
Assist in a medical records office at a correctional facility.
Perform other duties as assigned.